Executive Legal Assistant

2 weeks ago

Toronto, Canada Cassels Brock & Blackwell LLP Full time

**About Us**:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

**Our Culture**:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Role Overview**:

- Typing, filing, and/or performing routine administrative duties, as required.
- Creating, transcribing, and proofreading various correspondence and reports, as required.
- Preparing legal documents from written, oral and taped instructions and precedents.
- Drafting routine correspondence on behalf of lawyer; entering dockets and preparing accounts.
- Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives.
- Coordinating and arranging travel requirements including transportation, accommodation, preparing itineraries and agendas.
- Managing bring forward system and keeping lawyer apprised of matters in office.
- Coordinating and monitoring administrative functions to ensure completion of work accurately and within established time frames.
- Assembling information and maintaining records of lawyers’ and/or firm’s involvement with conferences, organizations and client development initiatives.
- Answering general correspondence and inquiries made by both internal and external parties.
- College Diploma in Legal Administration is required.
- 5-10 years experience in a combined Executive Assistant and Legal Assistant role.
- Law firm experience is required.
- Proficient in Microsoft Office 365; advanced Word, Excel, PowerPoint, Outlook skills.
- Strong computer and internet research skills.
- Flexible work ethic to meet varying work load demands of the position.
- Proven strength in managing the lawyers practice; consummate professional, mature in their thinking, actions and decision making and flexible in an ever changing environment; able to truly multi-task while being detail oriented and focused.
- Proven ability to handle confidential information with discretion.
- Able to initiate action and work independently.
- Demonstrated attention to detail along with strong writing and editing abilities.
- Excellent organization, time management and project management capabilities.
- Exceptional communication and interpersonal skills.

**Employment Type**: Permanent, Full-Time
- **What we offer**:_
- Competitive compensation + Extended Health & Dental Care.
- RRSP Matching Program.
- Education/tuition allowance.
- Fitness Reimbursement Program.
- Diversity and Inclusion Centric Culture.
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
- A business casual dress code (client/day specific).
- Employee referral bonus.
- A hybrid work environment.

**Job Types**: Full-time, Permanent

**Salary**: From $75,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- RRSP match
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you willing to undergo a background check, in accordance with local law/regulations?
- Are you comfortable working in a hybrid setting?
- Do you have a College Diploma in Legal Administration?
- Do you have experience working in a law firm or professional services setting?

**Experience**:

- Legal Assistant: 1 year (required)
- Executive Assistant: 5 years (preferred)

Work Location: Hybrid remote in Toronto, ON M5H 0B4

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