Executive Assistant, Legal

3 weeks ago

Toronto, Canada Quantum Full time

Position: Executive Assistant, Legal
Location: Downtown Toronto (Hybrid 3 days a week)
Salary: Competitive and dependant on experience
Job Type: Permanent

Our legal client is currently seeking a Executive Assistant, Legal who enjoys an independent, fast-paced, and busy role. The successful candidate will be assisting a busy Partner with all legal administrative tasks. The ideal candidate should have a strong work ethic, be detail-oriented, and someone who is interested in a highly administrative-based legal assistant role.

Responsibilities:

- Handle the onboarding of clients and conflict checks through in-house system.
- Independently manage the daily administrative operation of a Partner.
- Communicate professionally with all internal and external clients.
- Provide client collections reminders and update reports.
- Prepare correspondence and legal documents for review.
- Provide daily calendar updates and facilitate communication (via email, telephone) between a busy partner and clients.
- Provide full administrative support with respect to correspondence, diarizing events, delivering letters, opening, and closing files, docketing, billing, calendar management, filing, etc.

Requirements:

- Previous experience in administration preferably in a legal environment.  
- Successful completion of a community college level Legal Assistant / Law Clerk program is a nice to have.
- Handle the time pressure situations and stress of multiple demands.
- Strong technical skills using Microsoft Office suite of applications.
- Ability to multitask and manage a high volume of emails and work requests with a strong emphasis on accuracy.

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