Contract Manager

1 month ago

Toronto, Canada Thales Full time

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Toronto, Ontario, Canada (Hybrid)

We are looking for a Contract Manager to join our Legal and Contracts team.

The Contracts Manager ensures that proper contract procedures are implemented, administered and maintained in accordance with the company’s policies and procedures and the specific project requirements.

You will provide support to Project Managers, Project Director, Commercial Directors, Legal Counsel/Contracts Director and other corporate departments in all areas of contracts administration, claims, risk and para-legal matters relating to active projects and bid proposals.

Work Term: 18 Months Fixed-Term

Key Accountabilities:

- Support project delivery team and manage issues
- Monitor and foster compliance to contractual requirements by liaising with the project delivery team (i.e., Project Manager, Scheduler, Procurement, Technical Leads, etc.) in order to provide clarity on the company’s contractual obligations and to manage issues arising out of potentially noncompliant areas of delivery
- Contribute in the development and implementation of any risk mitigation plan, including the drafting of formal project communications
- Review, draft, and negotiate end customer & supplier agreements
- Lead, in tandem with other colleagues (e.g., Sales, Procurement, etc.), the development of contractual arrangements between the company and its customers or suppliers
- Advise on contractual structures and risks emanating from the envisioned transaction
- Ensure that project delivery interests are being advanced and coordinate inputs from support functions within company (e.g., Finance, Insurance, etc.) with emphasis on infrastructure-type and technology contracts
- Manage contract change order process
- Proactively work to ensure that contract requirements for realizing change orders are submitted in a timely fashion and contain all required information, including sufficient supporting documentation
- Lead the management of claims, including but not limited to those associated with out-of-scope work and extension of time, in consort with internal stakeholders (e.g., Project Manager, executive management, etc.) by ensuring that all required contractual steps are professionally managed
- Direct involvement with negotiation of claims
- Assess, at all stages of the bid/project lifecycle, key risks arising from the contract
- Work with the bid or project delivery team, as applicable, to contextualize such risks and to implement appropriate mitigation measures
- Report and present to executive management
- Regular presentation to senior management on key elements of contract and bid files; presentations will require written support materials (i.e., Word, PowerPoint, Excel)
- Routine (less formal) reporting to management of the Legal and Contracts Department also required
- Formal dispute resolution process
- Manage claim files as they progress into more formal forum for resolution (e.g., litigation, arbitration, mediation)
- Liaise with in-house and external counsel in the development of the claim file

Key Requirements:

- Post-graduate degree in law and/or have significant experience in contract management
- Minimum of 2-3 years’ experience administering / negotiating / managing contracts, both client and supplier, in an international environment

Preferred Qualifications:

- Strong interpersonal, communication and negotiation skills, including the ability to deal professionally with difficult individuals and problematic situations
- Knowledge of FIDIC/NEC contracts is an asset
- Engineering background is a plus
- Self-motivated individual capable of working independently with mínimal supervision, who is also a team player
- Ability to understand requirements and company policies particularly pertaining to contracts, insurance, bonding and risk management
- Fluency in other languages will be an asset

This position requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible, or able to obtain authorization, for such access


At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at


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