Clerical Assistant

3 months ago

Toronto, Canada Bellwoods Centres for Community Living Full time

**Job Title**:Clerical Assistant**

**Status**: Full-Time, Permanent

**Union**: N/A; Non-Union Position

**Location**: 1082 Dundas Street West, Toronto

**Schedule**: 40 Hours per week. Monday to Friday

**Department**: Service Excellence and Innovation

**Supervisor**: Manager, Service Excellence

**Rate**:
$43,768 $45,081 $46,433 $47,826 $49,261 $50,739 $52,261

**The Role**:
**Responsibilities**:

- Primary responsibility for receptionist duties and utilizing the phone system to be the first response to staff or client inquiries.
- Redirect calls and/or take messages, as required.
- Always presenting a positive image to the public, providing information and assistance to the disabled persons who receive programs and services from Bellwoods Centres.
- Handling and distribution of incoming and outgoing mail on a daily basis.
- Responsible for drafting, keyboarding and formatting reports, correspondence, and other relevant material including policy & operations manual updating for Management and other administrative staff.
- The development of spreadsheets, charts or graphs etc. as required in the provision of administrative clerical support to our operations.
- Ensuring all typing and drafting duties are discharged efficiently within the requested time frame utilizing available and appropriate software.
- Maintenance of an up-to-date filing system for all relevant information.
- Identifying and recommending system improvements or revisions as required, to meet operational requirements.
- Assisting in the scheduling and preparation for meetings, training sessions and special events
- Taking minutes as delegated and preparation of accurate minutes on a timely basis.
- Input of new or revised data necessary to maintenance of software data base(s) including applicant, client and staff lists and file/profile information.
- Maintaining and ordering necessary inventory of office supplies, administration of equipment service/maintenance contracts.
- Preparation of cheque requisitions for purchased services for necessary authorization and distribution.
- Actively promote health and safety in the workplace.
- Ensure compliance with OHSA Section 28 and other health and safety regulations.
- Ensures ongoing professional growth and development by identifying and participating in professional training and development activities.

**Requirements**:

- Bellwoods is a service provider covered under the Home Care and Community Services Act. The successful applicant is required to provide proof of the two COVID-19 vaccination.
- Applicants must declare whether a) a family member is assigned to work at the same physical location and/or b) whether the position will be reporting to a family member as outlined in HR Policy, Restrictions
- Family Members (HR-B4-01).
- Legally entitled to work in Canada.
- Post secondary preparation in administrative/secretarial science or related studies.
- Computer literacy at an advanced level in administrative support programs such as MS Word, Excel and preferably Power Point, Access as well.
- One (1) year of Experience.
- Excellent communication skills with a demonstrated ability to communicate with all levels of persons both internally and externally - both orally and in writing.
- Excellent interpersonal skills with an enhanced sensitivity for areas of confidentiality.
- Demonstrated sound organizational skills with the ability to prioritize and work to deadlines with mínimal supervision.
- Pleasant surroundings, no excessive heat, cold, noise etc.
- Infrequent interruptions.
- Very little physical effort required - sitting, standing and walking.
- Demonstrated understanding and support of the organization’s goals and objectives consistent with our client centred philosophy towards independent living.
- Demonstrated willingness to adhere to all relevant policies and operational guidelines.

**Job Types**: Full-time, Permanent

Pay: $49,768.00-$52,261.00 per year

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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