Academic Services Coordinator

3 weeks ago

Cambridge, Canada University of Waterloo Full time

Overview:
The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, scheduling, support for core functions (e.g., recruitment and admissions, internal and external events etc.), special projects, data management, and general administrative duties. The position acts as a liaison with units in the Faculty of Engineering and central university services as it relates to key accountabilities. Reporting to the Administrative Officer, the Academic Services Coordinator provides exceptional client support for academic programs within the School of Architecture. The role moves seamlessly between tasks, shifting priorities as directed by Administrative Officer and the Associate Directors, Undergraduate and Graduate Studies and Research, to address critical needs. The Academic Services Coordinator provides continuity in leadership changes and demonstrates breadth and depth in all core operations in the School of Architecture.

**This position is based in Cambridge, ON in the School of Architecture.**

**Responsibilities**:
Client Service
- Builds and maintains effective working relationships with stakeholders in the school, Faculty and across campus
- Provides exceptional client service to all constituents within the School of Architecture (students, faculty and staff), including acting as a liaison with the Faculty of Engineering, central services and external partners
- Duties may include several key areas including academic advising, academic integrity, scheduling and calendar management, admissions and recruitment, event planning and execution, data management, general administrative support, etc. The incumbent is expected to shift seamlessly between tasks to address priority areas
- Develops strong advising relationships that are student-centred and specific to individual needs while aligning with the mission of the school
- Assists stakeholders with identifying and accessing tools and resources necessary to meet goals and objectives
- Applies change management expertise with new stakeholders, audiences
- Cultivates relationships built on trust with individuals in one-on-one and online environments, focusing on the values and needs of the client group while encouraging self-efficacy, resilience, and career potential
- Facilitates group learning opportunities through workshops, presentations, events, and resources to meet client needs
- Supports the development and implementation of best practice for student-centred services

Specific Accountabilities:

- The Academic Services Coordinator is expected to support several key accountabilities including but not limited to:

- Program Administration - Provides administrative support to the Associate Directors and Director in all matters relating to the undergraduate and graduate programs. This includes providing background research and support to assist in the academic decision-making process, planning, research and data collection. First point of contact for policies and procedures related to the undergraduate and graduate programs. Maintains in depth and current knowledge of architecture program curriculum and academic requirements for the programs including admission regulations and practices. Scheduling officer for Architecture courses, scheduling classes through consultation with faculty, optimization of classroom space and management of cohort schedules
- Executes academic administrative processes (e.g., exemption approval, credit transfers, changes to academic standings, grade revisions, calendar changes, academic exchanges etc.)
- Academic Integrity Management - Promotes and facilitates an environment that focuses on academic integrity. The incumbent advises students and faculty on academic integrity matters and academic misconduct. The Academic Services Coordinator is responsible for educating and informing students, faculty, staff on issues related to academic integrity through facilitated and non-facilitated workshops and seminars. The incumbent acts as an expert resource and provides information on relevant policies and process. The Academic Services Coordinator is responsible for academic offence cases within the School of Architecture ensuring files are appropriately and accurately managed to completion
- Communications - Works in conjunction with multiple stakeholders within the School of Architecture, Faculty of Engineering and central units to develop communications as it relates to recruitment, admissions, scheduling, academic integrity, policy and best practice. The incumbent is responsible for developing and delivering consistent, professional, and creative internal communications to engage students
- Support for Special Projects - The Academic Services Coordinator provides expert support on special projects and strategic initiatives as directed by Administrative Officer, Associate Direcotrs, and the Director. The incumbent participates in and contributes to discus

  • Project Coordinator, Commercialization

    4 days ago

    Cambridge, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Project Coordinator, Commercialization** **Requisition #**: **23-556** **Campus**: Cambridge **Department**: Research & Innovation **Payband**: 09 **Payband Range**: $68,911.00 - $86,140.00 **Hours/Week**: 37.5 **Posting Date**: Friday, April 14, 2023 **Closing Date**: Posted until position is...

  • Support Services Officer

    4 days ago

    Cambridge, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Support Services Officer - Custom Training Solutions (3 Vacancies)**: - **Requisition #**:23-1048**: - **Campus**: Cambridge - **Department**: Custom Training Solutions - **Payband**: G - **Starting Rate**: $32.42 - **Payband Range**: $32.42 - $37.57 - **Hours/Week**: 37.5 - **Posting Date**: Friday, February 16,...

  • Parts & Service Coordinator

    2 days ago

    Cambridge, Canada Battlefield Equipment Rentals Location d’équipement Battlefield Full time

    Battlefield Equipment Rentals (a division of Toromont Industries Ltd.), one of Canada’s premiere Construction Rental Companies, presently requires a _**Parts & Service Coordinator**_ at our **Cambridge location**. **Parts & Service Coordinator** We have an immediate requirement for a **Parts and Service Coordinator** in our Toronto location. This is a...

  • Receptionist/administrative Assistant

    1 day ago

    Cambridge, Canada Wilson Health Services Full time

    Wilson Health Services was founded in June of 2001 by Dr. Jason Wilson. Together with his wife, Wilson Health Services has expanded into four multidisciplinary clinics serving Cambridge, Guelph, Paris and Kitchener. Our team includes Chiropractors, Registered Massage Therapists, Physiotherapists, Naturopath, and Chiropodists. Our mission is to empower our...

  • Environmental Coordinator/specialist

    7 days ago

    Cambridge, Canada Cormorant Utility Services Full time

    ***: The Environmental Coordinator / Specialist will lead creation and implementation of Environmental Management Plans (EMP) and associated controls and protections for Cormorant Projects (on construction sites). **ESSENTIAL DUTIES & RESPONSIBILITIES**: - Monthly (sometimes weekly or daily) environmental monitoring of work activities to ensure compliance...

  • Sterilization/reprocessing and Ordering Assistant

    1 day ago

    Cambridge, Canada Wilson Health Services Full time

    Wilson Health Services was founded in June of 2001 by Dr. Jason Wilson. Together with his wife, Wilson Health Services has expanded into four multidisciplinary clinics serving Cambridge, Guelph, Paris and Kitchener. Our team includes Chiropractors, Registered Massage Therapists, Physiotherapists, Naturopath, and Chiropodists. Our mission is to empower our...

  • Service Coordinator

    6 days ago

    Cambridge, Canada Aire One KW Heating & Cooling Full time

    **Hours: Monday to Friday 11:00am-8:00pm with the occasional Saturday shift** List of responsibilities includes but is not limited to: - Answering phone call inquiries - Scheduling appointments - Creating invoices - Organizing and filing - Following up with clients - Accurate data entry and record maintenance - Scanning and uploading data - Creating and...

  • Logistics Coordinator

    2 days ago

    Cambridge, Canada Armour Alloys Full time

    Armour Alloys is a flat-rolled specialty metals distributor based out of Cambridge. We are currently seeking a Logistics Coordinator to join our team at our brand new facility. If you think you have what it takes to become part of our team, contact us today. Here are some of what we have to offer: - Competitive compensation - Paid vacation - Health,...

  • Logistics Coordinator

    1 day ago

    Cambridge, Canada Armour Alloys Full time

    Armour Alloys is a flat-rolled specialty metals distributor based out of Cambridge. We are currently seeking a Logistics Coordinator to join our team at our brand new facility. If you think you have what it takes to become part of our team, contact us today. Here are some of what we have to offer: - Competitive compensation - Paid vacation - Health,...

  • Event Coordinator

    7 days ago

    Cambridge, Canada Gaslight Events Company Inc. Full time

    The Gaslight Events Company doesn’t want to just meet client’s needs. We want to inspire clients to imagine experiences that surpass their initial desires. That starts with respect for the client and striving to understand all their requirements. Then we offer creativity and support to help them dream bigger. And, of course it’s all about the details -...

  • Coordinator, Project

    1 week ago

    Cambridge, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Customer Service Coordinator

    5 days ago

    Cambridge, Canada Claysam Homes Ltd. Full time

    Claysam Homes is a privately owned low rise residential home builder based in Cambridge. Claysam Homes has been building quality homes in master planned subdivisions for over 35 years. Job Responsibilities/Tasks: - Scheduling all trades and service appointments for our homeowners. - Ensure completion of warranty work within Tarion timelines. - Obtain...

  • Maint - Maintenance Coordinator

    3 weeks ago

    Cambridge, Canada Miller Waste System Full time

    MILLER WASTE SYSTEMS - CAMBRIDGE **Title**: Maintenance Coordinator **Location**: Cambridge **Reporting to**: Shop Foreman **Shift**: 3:00pm - 12:00am, Monday to Friday. **Start Date**: ASAP **Description**: Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management and diversion, providing governments and...

  • Office & Communications Coordinator

    4 days ago

    Cambridge, Canada Darling International Canada Inc. Full time

    Darling International Canada Inc., is Canada's largest provider of rendering and recycling services to the food industry, operating six processing facilities across Canada. Darling Canada provides essential services for the efficient and environmentally responsible management of collecting, processing and recycling edible and inedible animal by-products....

  • Marketing Coordinator

    6 days ago

    Cambridge, Canada Squares Hardware Inc. Full time

    Squares Hardware is an established distributor of specialty tools and hardware. Our current location in Cambridge has an extensive inventory of the most trusted brands in the industry today. Our personalized customer service, expert product knowledge and trusted network of worldwide suppliers are key business standards that set us apart. You will be working...

  • Location Safety Coordinator

    5 days ago

    Cambridge, Canada Cintas Full time

    **Requisition Number**: 170625 Cintas is seeking a Location Safety Coordinator to manage all areas related to compliance and performance. Responsibilities include supporting and coordinating safety awareness programs; ensuring proper reporting of work related accidents; coordinating and/or conducting all safety training, including physical aspects such as...

  • Human Resources Coordinator

    5 days ago

    Cambridge, Canada BWXT Canada Ltd. Full time

    _BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the...

  • Invoicing Coordinator

    3 weeks ago

    Cambridge, Ontario, Canada Parrish & Heimbecker Full time

    Invoicing CoordinatorParrish & Heimbecker Join our team that shares your Passion & Heart for Canadian agriculture Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Invoicing Coordinator for our Milling division based in Cambridge, ON.P&H MillingP&H is the largest Canadian-owned milling...

  • Corporate/community Events Coordinator

    1 day ago

    Cambridge, Canada Waterloo Regional Police Service Full time

    Job Req ID: 968- Location: CAMBRIDGE, ON, CA- Corporate Communications and Public Information**Corporate/Community Events Coordinator**: **Position Status (perm/temp/part-time): Permanent Full Time** **Long Description**: Please review full Job Description **Summary**: To identify, plan, develop, implement, facilitate and report on volunteer/special...

  • Logistics Coordinator

    7 days ago

    Cambridge, Canada Greentec International Inc. Full time

    **Greentec International Inc. - Cambridge, ON** For over 27 years, Greentec has grown and evolved rapidly to become a leader in electronic recycling specializing in the collection, secure data destruction, recycling and recovery of end-of-life electronic waste. Protecting your business and the Environment. We are currently seeking an experienced Logistics...