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Administrative Support Assistant
5 months ago
**Qualifications**
A minimum of two years directly related experience preferably in a health care setting, successful completion of a recognized Medical Office or Medical Secretarial/Administrative training program and medical terminology, combination of education and related experience may be considered.
Additional requirements:
- Word Processing speed of a minimum of 50 wpm with a high degree of accuracy
- Committee work and minute-taking experience
- Excellent organizational and communication skills
- Ability to exercise sound judgment and decision making skills
- Effective interpersonal skills for contact with surgeons and staff at all levels
- Experience in handling highly confidential material, multiple priorities and deadlines
- The ability to work well in a team environment and independently with a high degree of initiative
- Knowledge and experience using Microsoft Office Programs including Excel and database
- Working knowledge and experience implementing hospital and University policies and procedures is preferred.
- Related experience with timekeeping and purchasing would be considered an asset.
- Must be able to establish and maintain effective working relationships with various levels of internal and external contacts.
- Flexibility to attend meetings/events outside regular businessworking hours.
- Ability to cope with frequent interruptions and function in a fast-paced environment.
**Representative Duties**
**MAIN FUNCTION OF POSITION**:
Under the general direction of the Managing Director, Department of Pediatrics, the incumbent is responsible for the effective and efficient provision of administrative support for assigned Geographical Full Time Physicians and faculty section members, within the Department of Pediatrics & Child Health.
Duties include (but are not limited to):
- Maintain physician’s Outlook Calendar(s) including teaching and grand rounds, on-call and vacation schedules
- Organize and manage office and physician related events, projects and meetings including minute taking and transcription as required
- Prepare and distribute multidisciplinary correspondence including manuscripts, abstracts, research data and patient related correspondence
- Update and maintain curriculum vitae (CVs) for multiple physicians.
- Triage telephone calls and reception duties
- Manage physician travel arrangements, submit expenses and billing as required as per Shared Health, University of Manitoba and UMG departmental policies
- Manage and process internal and external mail
- Maintain and update office procedures, equipment, software management and filing systems including management of files for off-site storage (electronic and paper)
- Assist with managing physician transcription/clinical dictation
- Ensure correspondence and insurance forms are completed and submitted
- Perform other related duties as assigned within the same scope of the above-noted duties
**Job Types**: Full-time, Permanent
**Salary**: $23.76-$25.88 per hour
**Benefits**:
- Dental care
- Extended health care
- Life insurance
Schedule:
- Monday to Friday
**Experience**:
- Administrative experience: 2 years (required)
Work Location: In person
Application deadline: 2023-08-18
