Administrative Support Assistant

1 month ago


Winnipeg, Canada University Medical Group Full time

**Qualifications**

A minimum of two years directly related experience preferably in a health care setting, successful completion of a recognized Medical Office or Medical Secretarial/Administrative training program and medical terminology, combination of education and related experience may be considered.

Additional requirements:

- Word Processing speed of a minimum of 50 wpm with a high degree of accuracy
- Committee work and minute-taking experience
- Excellent organizational and communication skills
- Ability to exercise sound judgment and decision making skills
- Effective interpersonal skills for contact with surgeons and staff at all levels
- Experience in handling highly confidential material, multiple priorities and deadlines
- The ability to work well in a team environment and independently with a high degree of initiative
- Knowledge and experience using Microsoft Office Programs including Excel and database
- Working knowledge and experience implementing hospital and University policies and procedures is preferred.
- Related experience with timekeeping and purchasing would be considered an asset.
- Must be able to establish and maintain effective working relationships with various levels of internal and external contacts.
- Flexibility to attend meetings/events outside regular businessworking hours.
- Ability to cope with frequent interruptions and function in a fast-paced environment.

**Representative Duties**

**MAIN FUNCTION OF POSITION**:
Under the general direction of the Managing Director, Department of Pediatrics, the incumbent is responsible for the effective and efficient provision of administrative support for assigned Geographical Full Time Physicians and faculty section members, within the Department of Pediatrics & Child Health.

Duties include (but are not limited to):

- Maintain physician’s Outlook Calendar(s) including teaching and grand rounds, on-call and vacation schedules
- Organize and manage office and physician related events, projects and meetings including minute taking and transcription as required
- Prepare and distribute multidisciplinary correspondence including manuscripts, abstracts, research data and patient related correspondence
- Update and maintain curriculum vitae (CVs) for multiple physicians.
- Triage telephone calls and reception duties
- Manage physician travel arrangements, submit expenses and billing as required as per Shared Health, University of Manitoba and UMG departmental policies
- Manage and process internal and external mail
- Maintain and update office procedures, equipment, software management and filing systems including management of files for off-site storage (electronic and paper)
- Assist with managing physician transcription/clinical dictation
- Ensure correspondence and insurance forms are completed and submitted
- Perform other related duties as assigned within the same scope of the above-noted duties

**Job Types**: Full-time, Permanent

**Salary**: $23.76-$25.88 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 2023-08-18



  • Winnipeg, Canada Turning Leaf Support Services Full time

    **ABOUT US** Turning Leaf is a non-profit, charitable organization that provides person-centered, crisis and treatment services to low and high-risk vulnerable and marginalized individuals living with mental illness and intellectual challenge in our community. We are very pleased to be recognized as one of Manitoba’s Top Employers of 2023! This special...


  • Winnipeg, Canada Canada Life Assurance Company Full time

    **Job Description**: The Administrative Support Assistant is the hub of the Medical and Dental Claims Management team. In this dynamic and exciting role, you will be responsible for general office duties including logging and assigning all incoming work into the department, paper and electronic filing, and administrative support to all staff in this highly...


  • Winnipeg, Canada Canada Life Assurance Company Full time

    **Job Description**: We are looking for an **Administrative Support Assistant in Winnipeg, MB.** The Administrative Support Assistant is responsible for telephone reception and administrative duties for the Disability Management Services Office (DMSO). **What you will do** - Manage incoming phone call inquiries received on the department toll-free line -...


  • Winnipeg, Canada University Medical Group Full time

    **Representative Duties** **MAIN FUNCTION OF POSITION**: Under the general direction of the Manager, Section Operations, the incumbent is responsible for the effective and efficient provision of administrative support for assigned Geographical Full Time Physicians and faculty section members, within the Department of Internal Medicine. Key Responsibilities...


  • Winnipeg, Canada Canada Life Assurance Company Full time

    **Job Description**: Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success. You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your...


  • Winnipeg, Canada Winnipeg Construction Association Full time

    Winnipeg Construction Association **Job Opportunity: Administrative Assistant** Working within a small team and delivering critical information services to large segment of the construction industry in Manitoba, the **Administrative Assistant’s** role is multi-faceted and involves project research, relationship development, and online project entry in our...


  • Winnipeg, Canada Canada Life Assurance Company Full time

    **Job Description**: Health & Dental Claim Solutions is looking for an Administrative Support Assistant. The Administrative/Technical Support Assistant will use their attention to detail, organizational, and time management skills to run operational jobs that supports various organizational departments. The role is primarily responsible for running reports...


  • Winnipeg, Canada Mercury Specialty Products Inc. (MSP) Full time

    Join our team and assist Controller and General Manager in general administrative support. Assist with Order entry and maintenance of Customer schedules, time and attendance tracking. Be part of the team and assist with General support related to many areas, including subcontract, customer communication and some purchasing. Other areas may include social...


  • Winnipeg, Canada Canada Life Assurance Company Full time

    **Job Description**: Health & Dental Claim Solutions is looking for an Administrative/Technical Support Assistant. The Administrative/Technical Support Assistant will use their attention to detail, organizational, and time management skills to run operational jobs that supports various organizational departments. The role is primarily responsible for...


  • Winnipeg, Canada Canada Life Assurance Company Full time

    Administrative Support Assistant, Group Disability Benefits **Description: - Permanent Full Time- We are looking for an Administrative Support Assistant. - A key member of the Group Disability Benefits team, the Administrative Support Assistant is responsible for telephone reception and administrative duties for the team.**What you will do** - Paying...


  • Winnipeg, MB, Canada Campus Support Full time

    We are happy to say that we are looking for an experienced and Certified Registered Dental Assistants to join our instructor's team at CDI College - Winnipeg, MB. Specifically, the Dental Assistant Instructor will be responsible for: Evaluating student performance fairly and consistently Supporting the administrative functions of the campus to...


  • Winnipeg, Canada St.Amant Full time

    **This is a term position until December 31, 2023 - with possibility of extension** **Position Summary and Scope of Service**: - Reporting to the Manager of Clinical Services, the Administrative Assistant provides services in accordance with the "Mission" and “Values" of St.Amant, policies and procedures of the service area, external legislation and all...


  • Winnipeg, Canada Private Pension Partners Inc. Full time

    **Purpose of Position** We are seeking a dedicated, organized, and efficient Administrative Assistant to join our team. The role of the Administrative Assistant will be to provide personalized and direct day-to-day support to our COO in a well organized and timely manner on a wide variety of administrative tasks relating to P3 developments or re-development...


  • Winnipeg, Canada St.Amant Full time

    **About Us** St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values...


  • Winnipeg, Canada Tapper Cuddy LLP Full time

    **Administrative Office Support**(Winnipeg) Tapper Cuddy LLP is a full-service law firm (based in Winnipeg, Manitoba) that helps individuals and business owners get the legal support they need and results they’re looking for in litigation, business law, family law and 20 other areas of practice. In order to provide that service, we are looking to add to...


  • Winnipeg, Canada St.Amant Full time

    **About Us** St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values...


  • Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Community Safety Team Lead, the Administrative Assistant is responsible to provide a broad range of coordination and administrative support services for the Lead, Community Safety Team. The Administrative Assistant is required to provide support to the department through receiving and triaging daily media inquiries....


  • Winnipeg, Canada Gwen Secter Creative Living Centre Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Gwen Secter Creative Living Centre is Canada's...


  • Winnipeg, Canada Victoria Lifeline Full time

    **Job Description - Administrative Assistant** **Description**: The Administrative Assistant will provide administrative and operational support to ensure the smooth and efficient daily operations of Victoria Lifeline. Reporting to the Executive Director, the Administrative Assistant will handle a wide variety of administrative and organizational...


  • Winnipeg, Canada Shawenim Abinoojii Inc Full time

    **Competition #2024-54** **Closing Date: May 13, 2024** **BENEFITS**: - Competitive Salary - Personal Leave Days and Paid Time Off - Employer-Matched Pension Plan - Comprehensive Benefits Package - On-site parking **OVERVIEW**: Reporting to the Southern Care Program Manager, the Administrative Assistant is responsible for effective communication,...