Property & Facilities Manager

3 weeks ago


Dartmouth, Canada Alice House Full time

**Property and Facilities Manager**

**Alice House**

Positions: Property and Facilities Manager

Reports to: Senior Manager, Service Delivery

Salary Range: $50,000 - $55,000

**Summary**

The Property & Facilities Manager is responsible for the oversight of general operations and maintenance of all Alice House housing properties and program spaces consistent with the mission, mandate, and values of Alice House.

Alice House works with women and fem-identifying individuals transitioning towards independence after experiencing domestic violence. **Female and fem-identifying applicants are strongly encouraged to apply.**

**Key Accountabilities**:
**Facilities Management**
- Oversees large scale or multi-residential renovation and maintenance projects by liaising with building inspectors, fire marshals, insurance providers and consultants to coordinate care and upkeep of properties.
- Maintains inventory records in accordance with Alice House procedures.
- Responsible for identifying immediate and longer-term building related risks.
- Conducts/oversees assessments of Alice House buildings (Building Condition Assessments) are done regularly.
- Makes recommendations on long-term plans for properties, including cost-benefit analyses of maintenance/renovations and selling/purchasing properties.
- Identifies efficiencies and opportunities for process improvement, cost reduction and/or funding opportunities.

**Property Maintenance**
- Ensures the oversight of general maintenance of all properties.
- Supervises and/or conducts all maintenance, minor repairs, and renovation services.
- Ensures alarm systems are functioning, and regularly monitors the security system.
- Adheres to budgets for property maintenance.
- Ensures adherence to government building codes and regulations.
- Ensures inspections are conducted when required and follow-up work is completed.
- Develops and maintains relationships with reputable contractors and repair technicians.
- Keeps management informed of health and safety concerns.
- Provides tenants with instruction for on-call support services.
- Ensures records are maintained as required by Alice House and by government regulations.
- Oversee cleaners and/or contribute to organization, junk removal and cleaning procedures as required.

**Tenant Relations**
- Works with the Housing Case Manager to communicate notice, updates, and property/facility related information to tenants.
- Maintains positive working relationship with tenants.
- Maintains confidentiality of tenants and models boundaries between Alice House supportive services and facilities management.
- Escalates Alice House service-related concerns to management, and/or provides tenants with referral information for services outside of the scope of facilities.
- Supports removal of abandoned tenant property.

**Financial Management and Procurement**
- Accountable for the cost-efficient operation of Alice House properties.
- Oversees tendering procedures.
- Contributes to budget planning for property and facilities maintenance.
- Contributes to funding proposals ensuring appropriate tendering procedures and budget development.
- Provides regular reports to management and maintains a record of capital expenditures.
- Ensures regular input of relevant data in the property management software system.

**Qualifications and Conditions of Employment**:
Technical/Professional Qualifications and Experience:

- Degree or diploma in business or finance and/or Residential Property Management certificate/diploma or a combination of education and experience and/or equivalent work experience.
- Minimum two (2) years experience related to maintenance, facilities and/or property management.
- Experience in providing handy person services.
- Experience working with vulnerable populations and/or in a non-profit setting considered a strong asset.
- Exceptional organizational and decision-making skills.
- Strong operational budget management skills.
- Proficiency in Microsoft Suite programs.
- Knowledge of provincial and municipal regulations regarding buildings and land (i.e., building codes, would be an asset).
- Knowledge or previous use of property management software is an asset.

Personal Suitability:

- Understand and adhere to professional boundaries and the values of Alice House (equality, trust, community, self-determination, safety, and respect).
- Must have the ability to work independently while also contributing to a team approach.
- Must be reliable, responsive, have strong interpersonal skills and demonstrate open healthy communication skills.
- Demonstrates flexibility, and solid time management skills.

Conditions of Employment:

- A car is required for this position, along with a valid NS Driver’s License and personal insurance coverage.
- Generally, Monday - Friday, 9am-5pm with the ability to work flexible hours, sometimes on-call for emergencies.
- Residential Property Management course preferred.
- CPR/Standard First/Mental He


  • Property Manager

    4 weeks ago


    Dartmouth, Canada Seaboard Transport Group Full time

    Founded over 55 years ago, the Seaboard Transport Group is a privately-held organization comprised of numerous transport brands across Canada and the United States. Seaboard is a recognized leader in the Bulk Truckload Industry and the recipient of numerous awards for Customer Service, Safety and Innovation. The Seaboard Transport Group of Companies has...


  • Dartmouth, Canada Real Estate 360 Property Advisory Limited Full time

    Real Estate 360 Property Advisory Limited is seeking an energetic individual to join their management team as Residential Property Manager. Duties include: - Oversee the day-to-day operations of residential properties - Manage tenant relations and address any concerns or issues - Coordinate maintenance and repairs for the properties - Ensure compliance...

  • Facility Manager

    4 weeks ago


    Dartmouth, Canada ISS Facility Services (US) Full time

    **Be part of something bigger!** What drives you? It is leading an engaged team and watching them grow by creating a dynamic and inclusive working environment? Is it being responsible for making sure your building runs smoothly, ensuring safe, fun, and exciting days with a constant focus on workplace experience? We have a fantastic opportunity available as...


  • Dartmouth, Canada Novacorp Properties Limited Full time

    Novacorp Properties Limited is a full-service real estate company specializing in the management, development, sales, and leasing of commercial, residential and condominium properties throughout Atlantic Canada. We are currently searching for a Condominium Property Manager, to be based in our Dartmouth, Nova Scotia office, who will be responsible for...


  • Dartmouth, Canada DASC Industries Full time

    DASC seeks an enthusiastic and energetic individual to join our team in the position of Facility Coordinator. They will work closely with the Production Manager and leadership team, staff, and DASC program participants to ensure the effective and safe operation and maintenance of DASC’s facility, vehicle fleet, and property. The role includes oversight of...


  • Dartmouth, Canada The Church of Jesus Christ of Latter-day Saints Full time

    Ensure the temple reflects the beauty, cleanliness, and sacred nature of the temple experience - Maintain standards established by the First Presidency - Provides Functional Direction to contractors, consultants, and volunteers - Provide functional leadership to all department employees (Assistant Facilities Managers, Custodial, Grounds, Security) - Ensures...

  • Account Manager

    4 weeks ago


    Dartmouth, Canada Graybar Full time

    **Job Brief**: The Account Manager is responsible for developing the business of Graybar by prospecting new customers while supporting existing customers and creating mutually beneficial business opportunities. Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest and largest wholesale electrical distributors...


  • Dartmouth, Canada WSP Canada Full time

    WSP currently has a new opportunity for a Facilities Coordinator to join our Real Estate & Facilities Management team. We have a large portfolio of real estate and facilities across Canada and are hoping to add an enthusiastic coordinator to our team to oversee the facility in the Atlantic area, mainly Dartmouth Nova Scotia.Why Choose WSP? We value and are...


  • Dartmouth, Canada Accountant Staffing Full time

    Job Description Our client, an innovative and well-regarded company in the real estate and property management industry, is in search of a Property Accounting Administrator to become part of their team in Dartmouth, Nova Scotia. This role offers a full-time permanent position, perfectly suited for a diligent and adaptable professional. Key Responsibilities...


  • Dartmouth, Canada 365 Experience Inc Full time

    **Job description** Sweet Digs is Halifax's largest Airbnb management company. We have roughly 100 spaces across the HRM and a staff of 15-20 that facilitates 100's of travellers every month. Our company is entering a rapid growth stage and we are looking for a person that likes to work with their hands, and is willing to learn new skills. You'll...


  • Dartmouth, Canada Property Valuation Services Corporation Full time

    **About Us** Property Valuation Services Corporation (PVSC) is a municipally funded not-for-profit organization, responsible for assessing all properties in Nova Scotia. We provide trusted services and information to our clients, which help build and sustain strong communities. Our commitment to employee success and wellness goes beyond traditional...


  • Dartmouth, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:DARTMOUTH **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:28-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Correctional Services division of the Department of Justice is responsible for the administration and operation of the community and...


  • Dartmouth, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:DARTMOUTH **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:4/3/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and...

  • Part-time Maintenance

    1 month ago


    Dartmouth, Canada Ground Force Property Services Full time

    **About Ground Force** Ground Force is a full-service landscaping company that has been working in local communities for over 15 years. We specialize in bringing visions to life for both commercial and residential properties. Alongside our experienced team, we have strong partnerships with some of the province’s best landscape architects. Whether we’re...


  • Dartmouth, Canada The Travelers Companies, Inc. Full time

    - Who Are We? - Solid reputation, passionate people and endless opportunities. That’s Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. -...

  • Account Manager

    4 weeks ago


    Dartmouth, Canada Graybar Full time

    Summary: The Account Manager (Comm Data) is responsible for aggressively developing the business of Graybar by prospecting new customers and creating mutually beneficial business opportunities. This role also delivers a high level of service to our current customers by promoting the total Graybar product offering to fulfill their needs. This position...

  • Housing Case Manager

    1 month ago


    Dartmouth, Canada Alice House Full time

    **Housing Case Manager** **Alice House** Position: Housing Case Manager Reports to: Senior Manager, Service Delivery Salary Range: $48,000 - $66,000 **Summary** The primary functions of this position include: a) Case oversight for clients engaged in the Safe Housing Program. b) Economic Independence Program administration and client engagement; c)...


  • Dartmouth, Canada Real Estate 360 Property Advisory Limited Full time

    Real Estate 360 Property Advisory Limited, one of Atlantic Canada’s leading Real Estate Management companies, is seeking an energetic individual to join our team as Office Administrator / Reception. Applicants must possess strong organizational, computer, administrative, interpersonal, and communication skills, and be able to work independently with...

  • Project Manager

    3 weeks ago


    Dartmouth, Canada First Onsite Full time

    **First Onsite** is seeking to hire a **full-time Project Manager** to scope and estimate the work required to restore properties to their pre-disaster state. This position ensures that property owners have an outstanding customer experience and are informed and satisfied throughout the process. **A DAY IN THE LIFE OF A PROJECT MANAGER** As a Project...

  • Hardscaping Lead

    1 month ago


    Dartmouth, Canada Ground Force Property Services Full time

    **About Ground Force** Ground Force is a full-service landscaping company that has been working in local communities for over 15 years. We specialize in bringing visions to life for both commercial and residential properties. Alongside our experienced team, we have strong partnerships with some of the province’s best landscape architects. Whether we’re...