Administrative Assistant
3 weeks ago
We are an investment company, and we've invested in different fields, such as construction, real estate, property management, etc. We are looking for an experienced admin who could help to perform the following responsibilities to join us.
Working Hours: Mon - Fri, 9:00 am - 5:30 pm (with a half-hour unpaid break)
**Responsibilities**:
- Provides accurate Word, and Excel support by composing and/or editing a variety of documents, spreadsheets, minutes, memoranda, contracts, and proposals.
- Arranges for catering, locations, distribution of information with respect to the event, and any gifts or handouts for the event.
- Assists with the construction projects
- Manage construction material orders and deliveries.
- Maintaining client and trade database of contact information.
- Develops and maintains a well-organized filing system that permits easy reference and rapid retrieval of information.
- Coordinate the day-to-day general office environment so that it runs smoothly and efficiently.
- Account Payable: Process invoice received and prepare cheque payment
- Account Receivable: Prepare invoice and process payment received;
- Other duties as required.
**Qualifications**:
- Fluent in English and Mandarin, Cantonese is an asset
- Minimum of 2 years experience in an administrative role
- Minimum 1-year Bookkeeping experiences
- Having experience in the construction field is a must
- Have experience using QuickBooks
- Have multi-tasking skills, and the ability to handle a multi-line telephone
- Excellent Customer Service Skills
- Intermediate skills in Word, Excel, and Outlook.
- Having knowledge related to construction is an asset
- Self-management skills to plan, organize and prioritize tasks with conflicting deadlines
- Professionalism when dealing with Doxa employees and external contacts
**Salary**: $20.00-$26.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Vision care
Schedule:
- 8 hour shift
**Education**:
- Secondary School (preferred)
**Experience**:
- administrative assistant: 2 years (preferred)
**Language**:
- Mandarin (required)
Work Location: One location
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