Administrative Services Coordinator
3 months ago
**Administrative Services Coordinator (2024-12)**:
North Vancouver City Library is seeking a motivated, conscientious, and upbeat Administrative Services Coordinator to join our team (regular full-time, 70 hours bi-weekly).
Reporting to the Manager, People, Finance and IT, the administrative services coordinator is responsible to:
- Coordinate day-to-day administrative activities for the library, including planning, directing and reviewing the work of administrative services assistants;
- Coordinate and support recruitment, onboarding, training and development; and develop and maintain documents and systems for human resource administration;
- Schedule up to 60 employees and make daily adjustments to support operations in response to emergent staffing needs;
- Source and organize delivery of training based on identified organizational needs and priorities;
- Plan and implement programs and events that promote staff engagement and wellness; and
- Support the implementation and evaluation of the library’s diversity, equity, access and inclusion priority actions.
- Strong supervisory skills and experience
- A customer service mindset
- A proactive, creative and collaborative approach to problem-solving
- A commitment to employee development, engagement and wellness
- A demonstrated commitment to advancing diversity, equity, accessibility and inclusion
- The ability to balance priorities and work effectively in a dynamic environment
- A toolkit for managing tasks and projects, and for completing a variety of work accurately, effectively and in a timely manner
- Intermediate to advanced MS Office and Adobe Acrobat skills
- Strong communication and conflict resolution skills
If you thrive with a balance of routine and project-based work, if you enjoy streamlining workflows and solving problems collaboratively, and if you have a growth mindset and bring joy and good energy to the workplace - we are looking for you
Please see the attached Job Classification Specification (under review) for further details.
**Qualifications**
Completion of a post-secondary diploma or degree in business or public administration, human resources or a related field, plus 3 to 5 years related experience in an office setting, or an equivalent combination of training and experience.
Experience in a unionized, government and/or non-profit environment would be an asset.
- Note: When uploading documents to your profile, the maximum size allowed per document is 1MB. Please ensure the document file name and file extension is all lower case (i.e..pdf and not.PDF). If you are having difficulty attaching documents, please click on the “question mark” icon on the top right side of the screen for technical support._
**Start date**:
Immediately
**Salary**:
$33.25 - $39.14/hour (pay grade 18; 2024 rates*) + benefits
- _Note: this classification is currently under review._
**Schedule**:
North Vancouver City Library offers a flexible work arrangement for full-time employees resulting in an additional rest day during each two-week period.
Week 1
Monday - 8:30 a.m. - 4:45 p.m.
Tuesday - 8:30 a.m. - 4:45 p.m. Wednesday - 8:30 a.m. - 4:45 p.m. Thursday - 8:30 a.m. - 4:45 p.m.
Friday - 8:30 a.m. - 4:45 p.m.
Week 2
Tuesday - 8:30 a.m. - 5 p.m. Wednesday - 8:30 a.m. - 4:45 p.m. Thursday - 8:30 a.m. - 4:45 p.m.
Friday - 8:30 a.m. - 4:45 p.m.
**Closing date**:
September 15, 2024 at 5 p.m.
**About us**:
Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years
-
Administrative Services Coordinator
3 weeks ago
Vancouver, British Columbia, Canada J.T. Insurance Services (Canada), Inc. Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team at J.T. Insurance Services (Canada), Inc.
-
Administrative Coordinator
2 months ago
North Vancouver, Canada H & H Insulation Ltd. Full timeH & H Insulation is recognized as one of the most trusted names in insulation industry. Proud to be 100% Canadian-owned and operated, we offer high quality services in thermal and acoustic insulation on both residential homes and commercial buildings in Metro Vancouver and surrounding area. As the business continually expands, we are looking for a full time...
-
Administrative Coordinator
3 weeks ago
North Vancouver, Canada Western Wealth Capital Management Full time**Overview**: The Administration Coordinator is a unique administrative role based at Western Wealth Capital's head office. This role provides administrative and office management-related support to WWC's teams, while holding a special focus on supporting transactions under the Acquisitions department. **Key responsibilities and accountabilities**: -...
-
Administrative Coordinator
2 months ago
Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time**Job Summary**: **Responsibilities**: - Oversee and coordinate office administrative procedures tailored to the needs of Quantum Tutoring Services Ltd. - Establish work priorities, delegate tasks to office support staff, and ensure compliance with deadlines and procedures aligned with the company's educational focus. - Manage administrative activities...
-
Office Administrator Coordinator
3 weeks ago
Vancouver, British Columbia, Canada UNIFEE SERVICES INC. Full timeJob Title: Office Administrator CoordinatorWe are seeking a highly organized and detail-oriented Office Administrator Coordinator to join our team at UNIFEE SERVICES INC.Company OverviewAs an Office Administrator Coordinator, you will play a vital role in supporting the day-to-day operations of our organization. You will be responsible for providing...
-
Administrative Services Coordinator
4 weeks ago
Vancouver, British Columbia, Canada ARAGON LAUNCHPAD ACADEMY Full timeWe are seeking an experienced Administrative Officer to join our team at Aragon Launchpad Academy. As a key member of our administrative team, you will be responsible for providing high-level administrative support to our staff.The successful candidate will have a proven track record of providing exceptional administrative services, including:Administrative...
-
Administrative Coordinator I
3 months ago
North Vancouver, Canada City of North Vancouver Full timePosition Information **Title** - Administrative Coordinator I**Job Status** - Regular Full Time**Position Overview** - The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a...
-
Administrative Coordinator I
3 months ago
North Vancouver, Canada City of North Vancouver Full time**The Corporation of the City of North Vancouver** **Administrative Coordinator I**: **Regular Full-Time** The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a Connected...
-
Administrative Services Coordinator
2 months ago
Vancouver, Canada Big Brothers of Greater Vancouver Full timeJob Description - Administrative Services Coordinator The Administrative Services Coordinator is a key member of the program team and advances the agency mission by supporting in the completion of all program administrative tasks and facilitating the coordination of events, tickets, and camps for the Mentees, Mentors, and Families in our programs. Big...
-
Administrative Services Coordinator
3 weeks ago
Vancouver, British Columbia, Canada AEON STONE AND TILE INC. Full timeJob DescriptionWe are seeking an experienced Administrative Services Coordinator to join our team at Sammy's Truck & Trailer Repair Services LTD.This is a full-time position requiring the individual to work 30-40 hours per week.Key Responsibilities:Implementing new administrative procedures and evaluating existing ones to ensure efficiency and...
-
Administrative Service Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Gilco Interiors Full timeJob Title: Administrative Service CoordinatorAt Gilco Interiors, we seek an Administrative Service Coordinator to support our administrative needs. Key responsibilities include training other workers, establishing office procedures, overseeing payroll administration, and greeting people. The ideal candidate will have a secondary school graduation certificate...
-
Administrative Coordinator
4 weeks ago
Vancouver, British Columbia, Canada J.T. Insurance Services (Canada), Inc. Full timeJob Title: Administrative CoordinatorDescription:Key Responsibilities: Review and evaluate new administrative procedures, establish work priorities, ensure procedures are followed and deadlines are met, carry out administrative activities of establishment, administer policies and procedures related to the release of records in processing requests under...
-
Administrative Services Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Canada Ryugaku Compass Full timeWe are seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team at Canada Ryugaku Compass. As an Administrative Services Coordinator, you will be responsible for overseeing and coordinating various administrative tasks, ensuring the smooth operation of our office.Job SummaryThis is a permanent position working 30...
-
Administrative Coordinator
3 weeks ago
Vancouver, British Columbia, Canada GER BUSINESS IMMIGRATION AND SETTLEMENT SERVICES LTD. Full timeJob OverviewThe GER Business Immigration and Settlement Services Ltd. is seeking an experienced Administrative Coordinator to join our team. This is a permanent position with a 40-hour work week, requiring English language proficiency and a secondary school graduation certificate, along with 1-2 years of experience in a similar role.Job DescriptionKey...
-
Administrative Services Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Smoke 2 Snack Full timeAre you a highly organized and detail-oriented individual looking for a challenging role at Smoke 2 Snack?About UsWe are a dynamic company that values teamwork, innovation, and customer satisfaction. Our mission is to provide top-notch services to our clients, and we're seeking an Administrative Services Coordinator to join our team.Job DescriptionThe...
-
Administrative Services Coordinator
6 days ago
Vancouver, British Columbia, Canada Long Life Windows and Doors Full timeAbout Long Life Windows and DoorsWe are a leading manufacturer of high-quality windows and doors. Our company prides itself on providing excellent customer service and a safe working environment.Job Title: Administrative Services CoordinatorEstimated Salary: $45,000 - $55,000 per yearJob Description:Company OverviewAs an Administrative Services Coordinator...
-
Administrative Coordinator
6 months ago
North York, Canada Securiguard Services Full timeWork Term: Permanent - Work Language: English - Hours: 40 to 44 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Public sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities...
-
Administrative Services Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Cambie Roofing Contractors Ltd. Full timeCambie Roofing Contractors Ltd. is seeking an Administrative Services Coordinator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure...
-
Administrative Services Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Zel Construction Ltd. Full timeJob SummaryZel Construction Ltd. is seeking an experienced Administrative Services Coordinator to join our team. As a key member of our administrative department, you will be responsible for providing administrative support to our office operations.ResponsibilitiesImplement new administrative procedures to improve efficiency and productivityReview and...
-
Administrative Services Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Shore Fire Protection Full timeJob OverviewAt Shore Fire Protection, we are seeking an experienced Administrative Services Coordinator to join our team. This is a key role that will provide administrative support to the office and ensure the smooth operation of our day-to-day activities.