Administrative Assistant

1 month ago

Regina, Canada University of Regina Full time

Faculty/Department Student Affairs -Operations Unit SA - Housing Services Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you ready to be the heartbeat of our Housing & Hospitality Services? We’re seeking a dynamic **Administrative Assistant** to join us and make a difference in the lives of our guests and students. Reporting to the Assistant Manager, you’ll be at the forefront of ensuring smooth operations and exceptional service delivery.

**What You’ll Do**:

- Provide customer service and anticipate guests/students needs by answering questions, solving problems and dealing with concerns from students, parents, faculty, departments, hotel/conference guests regarding room assignments, dining plans, and roommate selections;
- Process payments from students, hotel and conference guests, and responsible for daily cash-out and balancing;
- Reconcile accounts and daily receivables;
- Ordering of office supplies;
- Run student and conference/hotel guest reports as needed;
- Data entry;
- Assist with hotel requests including key preparation and checking in guests;
- Assist with campus space booking operations, such as key sign-out;
- Participate in move-in and move-out of residents, key creation, package creation, document preparation;
- Coordinate tour bookings from internal and external students, groups, partners;
- Assist with program administration, such as participant sign-up, taking and processing participant fees, and other related tasks;
- Process daily mail for offices, student, and guest mail, including parcels, UPS, etc.;
- Provide administrative support for Management Team as required.

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.
- **Professional Growth**: We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**:We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package to reward your talent.

Position Requirements

**What You Will Bring to the Position**:

- Grade 12 supplemented by the completion of a recognized business course; and
- Minimum 2 years’ office administration experience.

**Skills That Will Ensure Your Success in this Role**:

- Ability to plan, organize, prioritize and meet critical and ongoing deadlines;
- Ability to plan, develop and coordinate multiple projects in a fast-paced environment;
- Ability to work independently with mínimal supervision;
- Experience taking payments and cash out;
- Demonstrated experience with basic accounting principles and advanced Excel knowledge;
- Demonstrated customer service and interpersonal skills;
- Ability to exercise mature judgment, initiative, and maintain confidentiality at all times;
- Superior interpersonal and customer service skills and experience working with diverse groups;
- Accuracy and attention to detail is a vital requirement in this position;
- The ability to work some flexible hours is required;
- This position works on-campus to support operations, students and guests.

Physical Demands

There can be long periods of sitting and working at a computer.

There can be demands to walk to and through Housing facilities.

Consistent interruptions to administrative work as the position is located at the front desk.

Pay Grade CUPE Phase 3 Salary Range $40,276.60 - $48,357.40 Annually Status Term Work Hours

8:15 am - 4:30 pm, Monday to Friday; some flex time and/or overtime may be required during peak times.

For example: must be able to work off-hours during move-in/out weekends and University/statutory holidays as needed.

Duration (if Term/Temporary) 4 month term (possibility of being extended or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 04/09/2024**Job Close Date**
- 04/15/2024**Open Until Filled**
- No**Special Application Instructions**Diversity Statement**Competition Number**
- 20240101A/S

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