Office Admin
2 weeks ago
**Midnight Marketing** is an energy industry focused digital marketing agency specializing in branding, websites/apps and creative design (video content, 2D/3D design, copywriting and digital advertising).
Our team is agile, creative and eats stress for breakfast, lunch and dinner. If you're looking for a walk in the park, you've come to the wrong place. We can guarantee you challenges, learning opportunities and constant change. This job will make you a better communicator, better at managing stress and more confident in your abilities. We believe in training without micromanaging. We believe in building an environment where teammates support each other. We believe in growth Joining MM is helping build the foundations of a new team and being integral to daily innovation.
**Our Office Admin **has their finger on the pulse of all things Midnight Marketing. You’re integral to our success and at the ground level of so much of what we do here. You’ll be working in-person from our downtown office where you’ll manage the space, greet the team, track orders and so much more. You’ll be working hand in hand with our Operations Department handling day to day tasks for the team. You’re someone social, who is eager for a challenge and loves to create calm out of chaos.
**WHAT YOU DO**
- Admin
- Managing subscriptions
- Tracking Team information
- Coordinating orders and gifts for clients
- Communicating invoicing information to our Coordinator
- Tracking vacations
- Tracking payroll information (tracking days off, expenses, freelance work, per diems, etc.)
- Posting to job boards
- Helping coordinate team events/outings
- Helping coordinate elements of onboarding (setting up new hires on our systems, getting their welcome package ready, etc.)
- Office upkeep
- Tracking and ordering supplies
- Key holder
- Coordinating cleaners schedule
- Daily office maintenance and cleanliness
- Corresponding with the building manager
- Finding and hiring help as needed for office tasks
- Special projects
**WHAT YOU NEED**
- Experience in a similar role
- Professional fluency in English and French (spoken and written)
- Ability to work in-person Monday-Friday 9:30am-5:30pm EST
**WHAT’S A BONUS**
- Knowledge of the Oil and Gas industry
- Previous experience in a startup environment
- Any additional creative skills
**WORK PERKS**
- Paid holidays
- Paid lunch break
- Flex time
- No dress code
- Team outings
**TO APPLY**
**ABOUT THIS POSITION**
This is a contract position. The schedule is Monday-Friday 9:30am-5:30pm EST. Applicants must be in Montreal, Quebec. The salary is CAD $38,000 annually. Contract includes paid holidays and paid time off. A professional level of English and French are required for this role. This role requires you to be available for in-office work daily (some flexibility).
Pay: $38,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Montréal, QC: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative experience: 1 year (required)
**Language**:
- English (required)
- French (required)
Work Location: In person
Application deadline: 2023-06-19
Expected start date: 2023-06-15
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