Executive Assistant to The President of Fnb Trust

3 weeks ago

Winnipeg, Canada FIRST NATIONS BANK OF CANADA Full time

WE’RE HIRING
Executive Assistant to the President of FNB Trust

Are you interested in a meaningful career where you can contribute to the financial well‐being and economic growth of Indigenous people and communities in Canada? The Trust is at an exciting time in its’ history, we’re growing, and as a result, we’re increasing our workforce with bright, energetic, purposeful individuals of all walks of life.

As an Executive Assistant to the President for the First Nations Bank of Canada’s wholly owned trust company, FNB Trust, you will be assisting the Trust team with client activities and reports. This is a permanent full‐time position. We are open to hybrid or in‐office at one of our main office locations in Saskatoon or Vancouver. These locations are on urban First Nations land.

Here’s what you’ll be doing:

- Assist the President of the Trust with organization of calendar, meetings and travel
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President.
- Works closely with other internal departments
- Open new accounts and prepare trust initiation documents
- Conduct on‐going file maintenance and update account information
- Coordinate client meetings including invitations/notices, distribution lists and logistics
- Prepare client meeting agenda packages
- Take minutes
- Draft resolutions for review by Trust Officers
- Store all documents properly
- Prepare written procedural documents, policies, and memos
- Prepare monthly client work in progress statements and quarterly client invoices
- Assist with preparation of the annual client reports
- Assist with preparation of client presentations
- Develop and maintain professional client relationships
- Interact regularly with clients, prospective clients, members and clients’ lawyers, accountants, and financial planners
- Assist with preparation of prospective proposals and presentations
- Assist with event planning, social media posts, publications and other promotional activities

What we’re looking for:

- Undergraduate degree in Business or related field and at least two (2) years’ experience working in an office setting in a coordination role
- Experience in and understanding of terms of trust accounts and agreements
- Effective at building and maintaining client and team collaboration
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
- Strong interpersonal, verbal, and written communications
- Exceptional ability to pay attention to detail
- Working financial experience
- Understanding of Indigenous trust administration and a demonstrated ability to work in an environment that requires tact, objectivity, and sensitivity
- Travel is required; possess a Class 5 Driver’s License
- Acceptable criminal record and credit checks

We are passionate about creating an inclusive workplace and value and respect diversity of our staff.

**Job Types**: Full-time, Permanent

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Winnipeg, MB R3C 0T6

Application deadline: 2023-09-08

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