Executive Assistant

3 weeks ago


Winnipeg, Canada Royal Bank of Canada Full time

**Job Summary**

The Executive Assistant provides direct support to the Vice President. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

**The successful applicant will be supporting both the Vice President
- Commercial Financial Services as well as Vice President
- Commercial, Indigenous and North of 6**
- Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
- For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
- Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
- Organize quarterly town halls, employee recognition celebrations, and other team events
- Maintain global distribution list and distributes group-wide communications
- Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

**Additional Job Description**

**Must-have**
- Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
- Ability to take initiative, prioritize tasks, function independently, and work as part of a team
- Ability to handle sensitive and confidential information with discretion
- Superior attention to detail, calm under pressure and confidence
- Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization

**Nice-to-have**
- Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
- Professionalism, initiative, enthusiasm, energy, and a sense of urgency
- 4+ years of Financial industry Executive Admin experience

**Job Skills**

**Additional Job Details**

**Address**:
220 PORTAGE AVE:WINNIPEG

**City**:
WINNIPEG

**Country**:
Canada

**Work hours/week**:
37.5

**Employment Type**:
Full time

**Platform**:
Personal and Commercial Banking

**Job Type**:
Regular

**Pay Type**:
Salaried

**Posted Date**:
2024-03-05

**Application Deadline**:
2024-03-15

**I**nclusion** and Equal Opportunity Employment**

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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