Project Coordinator, Acquisitions and Business

7 months ago

Ottawa, Canada Canada Lands Company Full time

**Company**: Canada Lands
**Location**: 100 Queen Street, Suite 1050, Ottawa, ON
**Employment Status**: Employee (Temporary Contract)

**Short Summary**:
The Project Coordinator, Acquisitions & Business Development coordinates and administers acquisition and business development activities and tasks to support the Acquisitions & Business Development team, enabling them to focus more broadly on the fulfillment of the vision, strategy and plans. The Project Coordinator, Acquisitions & Business Development adds value primarily by managing the flow of written and verbal correspondences and by researching, analyzing and processing documents to advance and maintain momentum. The Project Coordinator, Acquisitions & Business Development is a pivotal member of the team, performing a broad range of tasks and activities in support of the acquisitions and business development function.

The Project Coordinator, Acquisitions & Business Development contributes directly to the profitability of CLC by supporting the proactive identification, assessment, and completion of property acquisitions from federal departments, agencies and Crown corporations in order to facilitate CLC’s value-add land development process.

**1. Identification and facilitation of property acquisitions and business development.**
- Participates in development of acquisition strategies (timing, conditions, obligations, etc).
- Participates in all activities associated with moving properties through the acquisition process to closing as well as post acquisition matters such as leaseback obligations and promissory note repayments.
- Participates in the drafting of submissions to obtain the required approvals for acquisitions from President/CEO or Board.
- Prepares and maintains acquisitions documents such as acquisitions listings, information documents for custodians, CLC’s internal acquisitions process document and CLC Property Binder.
- Coordinates, organizes and participates in meetings as well as prepares meeting minutes.
- Sets up and maintains comprehensive acquisition files.

**2. Key contributor to building relationships with Indigenous Peoples across Canada in the context of the acquisition of surplus property from the Government of Canada and business development.**
- Support the development and continuation of relationships between the President /CEO and Indigenous leaders through maintaining clear and concise background information.
- Drafts key messaging for use in communications with Indigenous groups.

**3. Provides procurement support in context of acquisition of surplus property from the Government of Canada and business development.**
- Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
- Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
- Prepares and administers technical documentation, including Request For Proposals (RFPs).
- Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
- Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
- Monitors contracts, identifying irregularities within deliverables, variances, or other issues, and prepares activity reports.
- Provides administrative support for posting public notices in local media and on CLC corporate communications platforms such as project web sites.

**4. Participates in agreements of purchase and sale, as well as other legal agreements relating to the acquisition of surplus property from the Government of Canada and business development.**
- Assists the team with due diligence.
- Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
- Prepares summaries for senior management approvals.
- Collaborates with legal counsel, providing information for closing, i.e. seller details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
- Finalizes closing documentation (i.e. ensures receipt of fully executed documents related the to closing).

**5. Special projects as assigned by the Director, Acquisitions & Business Development, and other duties and accountabilities, as required.**

**Qualifications**:

- Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields: engineering, architecture, urban planning, or other construction / development related fields and/or significant related experience required.
- Three to five years of experi

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