Executive Legal Assistant

1 month ago

Vancouver, Canada Dolden Wallace Folick LLP Full time

_**Canada’s National Specialty Insurance Firm**_

Dolden Wallace Folick LLP (“Dolden”) is a high performance law firm that practices insurance related litigation throughout Canada, with a focus on claims emanating from specialty lines of insurance. Our goal is to be the law firm of choice for insurers and their Canadian based litigation claims. Dolden has repeatedly been recognized as one of the top Insurance Defence firms in Canada, with offices in Vancouver, Kelowna, Calgary, Toronto and Guelph.

We are committed to encouraging diversity, equity, and inclusion in all aspects of our work and for each partner, employee and client to feel included and respected.

We strive to attract, retain and promote employees who are the best at what they do and who reflect the diversity of the communities where we live and work, particularly for those who have been historically excluded from, and under-represented in, the practice of law.

We offer a dynamic, challenging and collaborative work environment that provides you with the opportunity to make decisions and influence results. If you are interested in making your mark and contributing to the overall success of our team, this is a perfect time to apply.

We are currently searching for an **Executive** **Legal Administrative Assistant **to join our **Vancouver **office.
- Exceptional attention to detail and is adept at setting priorities
- Strong grammatical skills, including punctuation and proofreading
- Effective communication skills both written and verbal
- Organization and time management skills
- The capability to be an energetic self-starter who initiates and anticipates needs
- A passion for providing superior client service
- The ability to creatively solve problems, make decisions, facilitate and manage deadlines
- The dexterity to remain calm under pressure
- The aptitude to work both independently and within a team
- The capability to work full-time Monday to Friday, 35 hours per week
- The availability to work in the Vancouver office a minimum of three (3) days per week

**Responsibilities**:

- Coordinate, manage and schedule meetings and appointments
- Draft, review and send communications
- Open and close client files
- Conduct searches and conflict checks
- Update and maintain client/matter lists
- Prepare a high volume of legal documents and correspondence
- Set court dates and discoveries and communicate with registries
- Organize documents for court
- Maintain an efficient file management and BF System
- Enter the lawyers time
- Perform a wide variety of support duties including but not limited to arranging couriers, faxing, scanning, photocopying and maintaining a paper and electronic filing system
- Organize marketing materials including creating power point presentations and hand outs
- Coordinate travel arrangements
- Other duties as assigned

**Qualifications**:

- A graduate from a recognized Legal Administration Assistant, Paralegal and/or Law Clerk program is required
- A minimum of five (5) years of experience, preferably in insurance defence
- Experience as an Executive Assistant is preferred
- Exceptional technical skills with Microsoft Word, Excel, Power Point, Outlook
- Proficient Macro-skills - listening, speaking, reading & writing

**We offer a competitive compensation and benefits package, which includes**:

- Firm paid extended health, dental, AD&D benefits
- Life & Disability insurance
- Paid sick and personal days
- Employee Assistance Program
- RRSP matching program

**The firm also offers**:

- Professional Development & Continuing Education
- Firm mentoring programs
- A work life balance
- The opportunity to grow your career
- Firm Social events
- Employment service awards
- A flexible schedule
- A hybrid work environment

To join our team, please send your cover letter and resume to:
We thank all applicants for their interest in our firm, however, only those persons selected for an interview will be contacted. _No recruiters or phone calls please._

Pay: $65,000.00-$85,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have a Legal Assistant or Paralegal Certificate?
- Do you have Law Firm Experience?
- Do you have Executive Assistant Experience?

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- legal assistant: 5 years (required)

Work Location: In person

Application deadline: 2025-01-17

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