Executive Legal Assistant

6 months ago

Vancouver, Canada Cassels Brock & Blackwell LLP Full time

**About Us**:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

**Our Culture**:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Role Overview**:

- Typing, filing, and/or performing routine administrative duties.
- Creating, transcribing, and proofreading various correspondence and reports, as required.
- Drafting routine correspondence on behalf of the lawyer; entering dockets and preparing accounts.
- Assisting in the management of the lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives.
- Coordinating and arranging travel requirements including transportation and accommodations, as well as preparing itineraries and agendas.
- Managing bring forward system and keeping the lawyers apprised of matters in office.
- Coordinating and monitoring administrative functions to ensure the completion of work accurately and within established time frames.
- Assembling information and maintaining records of lawyer's and/or firm’s involvement with conferences, organizations, and client development initiatives.
- Answering general correspondence and inquiries made by both internal and external parties.
- Legal Assistant or Paralegal/Law Clerk Diploma or Certification.
- 5-10 years experience in a professional, fast-paced and challenging Executive Administrative role; Law firm experience is an asset.
- Proficient in Microsoft Office 365; advanced Word, Excel, PowerPoint, Outlook skills.
- Strong computer and internet research skills.
- Flexible work ethic to meet varying workload demands of the position.
- Proven strength in managing the lawyer’s practice; consummate professional, mature in their thinking, actions and decision making and flexible in an ever-changing environment; able to truly multi-task while being detail oriented and focused.
- Proven ability to handle confidential information with discretion.
- Able to initiate action and work independently.
- Demonstrate attention to detail along with strong writing and editing abilities.
- Excellent organization and time management skills with project management capabilities.
- Exceptional communication and interpersonal skills.

**Employment Type**:Permanent, Full-Time

**Salary**:$75,000 - $80,000 Annually
- **What we offer**:_
- Competitive compensation + Extended Health & Dental Care
- RRSP Matching Program
- Education/tuition allowance
- Fitness Reimbursement Program
- Diversity and Inclusion Centric Culture
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
- A business casual dress code (client/day specific)
- Employee referral bonus.
- A hybrid work environment

**Job Types**: Full-time, Permanent

**Salary**: From $70,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Are you willing to undergo a background check, in accordance with local law/regulations?
- How many years of Legal experience do you currently have?
- Do you have your Legal Assistant or Paralegal/Law Clerk Diploma or Certification?

**Experience**:

- Executive Legal Assistant: 5 years (preferred)

Work Location: Hybrid remote in Vancouver, BC V6G 2V3

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