Associate University Secretary
2 weeks ago
**Job Title**
- Associate University Secretary**Permanent Full-Time Excluded Position**
**8:30am to 4:30pm / Monday to Friday**
**(**
**Telecommuting Options Available**
**)**
**Grade 8 ($67,445 to $89,940 per annum)**
Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.- **Benefits of Joining the Emily Carr community**:
- Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
- Membership in the College Pension Plan.
- Access to personalized telecommuting options.
- Competitive Vacation and Professional Development benefits.
**Some Typical Duties Include**:
- Maintains thorough knowledge of the University Act, Board and Senate bylaws, Committee terms of reference, and University policies and procedures so as to provide relevant information and advice to University stakeholders.
- Monitors legislative and regulatory requirements affecting the Board and Senate and provides timely information and analysis to the University Secretary, Chairs and the President regarding compliance-related impacts and deadlines. As required, develops recommendations for satisfying regulatory and statutory requirements.
- In consultation with the University Secretary, manages internal and external enquiries received on behalf of the Board of Governors and the Senate. Directs communications to appropriate departments/individuals in a respectful and timely manner.
- Conducts research and prepares briefing materials on items of concern arising for the Board of Governors and Senate. Liaises with legal counsel and other advisors as necessary to provide information to the Board, Senate and other stakeholder groups.
- In consultation with the University Secretary, policy officers and stakeholders, supports policy development by conducting research, preparing reports, maintaining tracking documents, coordinating consultation and communicating policy updates.
- In consultation with the University Secretary, develops content and coordinates logistics for orientation, educational, and planning sessions of the Board of Governors and Senate.
- In consultation with the University Secretary and the Board, Senate and Committee Chairs, prepares and distributes meeting agendas, and recommends resolution wordings for Board of Governors and Senate consideration. Drafts meeting minutes for the Board of Governors, Senate and committees, as assigned.
- Employs knowledge of leading practices in records management and applicable statutory requirements in the preparation of the official records for the governance bodies and ensures that the dissemination and storage of the records is compliant with the University’s obligations under the applicable legislation. Develops annual summaries of activities and indexes of meeting records for the Board of Governors and Senate.
- Provides oversight of the workflow of the governance bodies to ensure that information-sharing, approvals and actions are coordinated and timely. Develops memoranda, schedules, and tracking sheets as required to support the coordination of activities.
- Liaises with the Board and Senate Chairs, Senate Nominations Committee, the Registrar and the University Secretary to coordinate nominations, elections and appointments to Board, Senate and committees. In collaboration with the Board Chair and the University Secretary, prepares submissions for the Crown Agencies & Board Resourcing Office.
- In consultation with the University Secretary, supports the Board of Governors in conducting searches, reappointment, and evaluation processes of the President + Vice Chancellor, as directed by the Board.
- Maintains and regularly updates the governance sections of the University’s website including entries for the Board of Governors, Senate, and University policies and procedures.
- Manages special projects as assigned by the University Secretary.
- Acts in the place of the University Secretary when authority has been delegated.
- Performs other related duties as required.
**Required Qualifications**
- Bachelor’s Degree in a related field.
- Minimum of three years’ experience providing Board of Governors and/or Senate support in a post-secondary education environment.
- Or an equivalent combination of education and experience.
- Familiarity with applicable laws and
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