Project Administrator

3 weeks ago

Edmonton, Canada RS Sterling Fire Protection Inc. Full time

Come join Sterling Fire Protection Services, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated to upholding the highest quality of work, and are eager to be part of a forward-thinking organization that values expertise, teamwork, and continuous growth, then join us in our mission to provide top-tier fire protection services that set the standard for safety and security. We don’t just fight fires - we ignite your career

We are seeking a highly organized and detail-oriented Project Administrator to join our dynamic team. The Project Administrator will work closely with project managers, team members, and stakeholders while administering all project accounting on a continual basis. This pivotal role will ensure the successful financial tracking and budgeting of construction projects, entering and analyzing financial data, maintaining and improving internal systems, and supporting overall project financial success.

**Who You Are**:

- Excellent at written and verbal communication
- Exceptional with interpersonal relationships and customer service
- Detail-oriented
- An organizing guru
- Punctual and always on time
- Known as being a positive and upbeat person
- Technically proficient

**What You’ll Do**:

- Monitor and analyze project costs to ensure alignment with budgetary constraints.
- Track and report on variances between budgeted and actual project expenses.
- Generate detailed financial reports on project estimated costs vs actual cost analysis for operations and management to identify and rectify any discrepancies.
- Provide insights and recommendations based on cost analysis.
- Reconcile project expenses, ensuring accuracy and completeness.
- Review and understand contractual terms and conditions regarding project reporting requirements, performance measurement, and compliance.
- Produce timely and accurate project invoices through careful attention to detail, prepare and submit associated documentation, and follow up with release of projects funds for payment.
- Maintain organized and accurate financial records for each project.
- Gather project requirements from various internal teams.
- Engage with management and team members to ensure internal systems are managed, updated, modified or changed to provide accurate and timely data and information.
- Develop and maintain project documentation processes, procedure and controls.
- Assist in the allocation and tracking of financial resources on project activities to mitigate financial risks and safeguard company assets.
- Data entry in accounting software for project related purchase orders, expenses and accruals.
- Perform as part of a team with other departments on project related work as required.
- Various administrative duties as required.

**What You Need**:

- University or college degree in accounting, project management or a related field.
- Proven experience as a Project Administrator, Project Accountant/Bookkeeper, or related experience in accounting.
- Familiarity with project management methodologies.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Intermediate to advanced experience in financial software such as Sage and Excel, ERP experience is an asset.
- Attention to detail and accuracy in financial reporting and data entry.

**Working Conditions**:

- Office environment
- Sitting for long periods of time
- Using office equipment - computer, keyboard, mouse, printer

**Compensation**:

- $28-32 per hour.
- Comprehensive benefits package.
- Five flex days per year.
- RRSP/TFSA contribution matching program.

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