Project Administrator, Turnaround

2 months ago

Edmonton, Canada Stuart Olson Full time

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

Stuart Olson is currently seeking a Project Administrator to expand our team in support of a client turnaround. Working at the office in Fort McMurray or Edmonton. No camp, No LOA, No Travel.

Our Offer for you- Site: Fort McMurray or Edmonton Office- Schedule: Pre-turnaround schedule of 5 on, 2 off 8 hours per day followed by a turnaround schedule of 5 on, 2 off 10 hours per day with weekend work as required- Compensation: Competitive Wages, Overtime- No LOA, No Camp, No Travel.

**Responsibilities**:
- Support cost control methodologies tailored to project management, including budget monitoring, expense analysis, and forecasting.- Assist project managers and cross-functional teams in managing and adhering to project coding structure, budgets, cost estimates, and financial milestones.- Assist in monitoring project expenditures, identifying cost variances, and providing recommendations to optimize spending and control costs.- Conduct regular financial reviews and performance evaluations to support adherence to budgetary guidelines.- Perform the accurate and timely generation of invoices based on project milestones, contractual terms, and client requirements.- Gather and compile necessary information for invoicing, such as project deliverables, timesheets, expense reports, and procurement records.- Ensure invoice completeness, accuracy, and compliance with contractual obligations, project milestones, and organizational policies.- Coordinate with clients to resolve any billing discrepancies, address payment issues, and ensure timely collection of receivables.- Ensure time collection is comprehensive, accurate and timely.- Collaborate with project managers and team leads to validate and verify timesheets, ensuring accuracy and compliance with company policies and relevant labor laws.- Assist in providing accurate and timely data for payroll processing, including regular and overtime hours, leave time, and any other relevant factors.- Address inquiries and assist in resolving discrepancies related to time collection, ensuring accurate and timely employee compensation.- Assist in preparing comprehensive financial reports specific to projects, including cost summaries and variance analyses.- Support providing financial analysis to project stakeholders, highlighting cost trends and risks.- Support month-end and year-end financial close activities by reconciling project costs and invoicing records.- Provide administrative support to the team performing cost control analysis, invoicing, and payroll submission preparation.- Support fostering a collaborative and productive work environment based on trust, ensuring effective communication and alignment within the team and with other departments.- Set goals, define priorities, and allocate effort to achieve project cost, invoicing, payroll, and administrative objectives while maintaining high-quality standards.- Employ a continuous learning and development mindset, fostering professional growth in cost control, invoicing, payroll processes, and administration.- Identify and share opportunities to streamline and automate project cost management, invoicing, time collection, payroll, and administrative processes, leveraging technology and best practices.- Adhere to internal controls, policies, and procedures related to project cost tracking, invoicing, time collection, payroll, and financial operations.- Collaborate with cross-functional teams to implement process improvements, enhance data accuracy, and improve operational efficiency.- Collaborate closely with project managers, cross-functional teams, finance departments, clients, and vendors to ensure effective communication and alignment on project cost, invoicing, payroll, and administrative matters.- Address inquiries from clients, internal teams, and vendors regarding project costs, invoicing details, payroll, time collection, and administrative processes.- Build and maintain strong relationships with clients and vendors, providing exceptional service and addressing their financial, payroll, and administrative inquiries or concerns.

**Qualifications**:
- Bachelor's degree in Finance, Accounting, Project Management, or a related field with a relevant professional certification (e.g., PMP, CMA, CPA) is desirable.- Proven experience in supporting project cost management, financial analysis, invoicing/billing procedures, payroll function

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