Office Administrator

5 months ago


Yellowknife, Canada Nova Hotels Full time

**PRIMARY FUNCTIONS**

Reporting to the General Manager, the Office Administrator is responsible for overseeing payroll, recruitment, onboarding, maintaining personnel files and supporting the accounting clerk. This position is fulltime.

**Responsibilities and Essential Duties**:
**Payroll**
- Process Bi-Weekly payroll for 100 plus employees
- Verify timekeeping information for all employees and making adjustments where needed
- Setting up and oboarding of new hires
- Recognizing work anniversaries and providing awards to employees
- Drafting new hire letters and offer letters
- Deal with complaints and questions regarding payroll from employees and upper management
- Investigate and resolve any discrepancies in payroll in a timely manner
- High attention to detail is required

**Benefits**
- Enroll eligible employees into the benefit program
- Answer questions with regards to the benefits program and assist
- Ensure that members are removed from the program as required and current members are accounted for.

**Recruitment/Retention**:

- Prepares a variety of employment correspondence and documentation.
- Posting position vacancies, responding to telephone and walk-in employment inquiries.
- Updates internal job postings weekly, and posting organizational announcements
- Ensures the hotel is operating in full compliance with all provincially and federally legislated employment standards, guidelines and human rights codes.
- Ensures proper and fair disciplinary process is applied.
- Assists in preparing regular wage/salary reviews and local surveys to ensure the hotel remains competitive.
- Prepares orientation packages
- Provides assistance in the administration of Human Resource policies, procedures and programs.
- Participates in the coaching and progressive discipline process with the managers and supervisors.

**Training & Development**:

- Coordinate and facilitate orientations and in-house training sessions/workshops, confirming course registration, booking meeting rooms, ordering refreshments/meals, supplies and materials.
- Ensures all employees have required certifications for their position

**Occupational Health & Safety**:

- Participates on the Hotel Joint OH&S Committee with responsibilities to include minutes, inspections, safety communication and training.
- Administers Workers’ Compensation Board claims and return to work programs.

**General**:

- Suports Accounting Clerk as required.
- Adheres to all Nova Hotels standards, including dress code, Health and Safety, Fire Safety, and Guest Interactions.
- Other projects/duties as assigned.


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