Proposal Coordinator

3 days ago

Edmonton, Canada ISL Engineering & Land Services Full time

Are you looking to join a highly collaborative dynamic team that creates winning proposals? Do you excel at wrangling key contributors as you drive toward and achieve deadlines? Are you looking to leverage your communication and negotiation skills as part of a proactive team? Are you passionate about delivering quality work with relentless attention to detail? If so, we want to hear from you as we have an exciting opportunity in our Burnaby, Edmonton, or Calgary ISL offices
A Little About Us
At ISL, we share an enthusiasm for community infrastructure. From planning through to design and construction management, we create nimble teams to tackle the unique requirements of every project. Our technical expertise encompasses transportation, land use planning, civil engineering, municipal, landscape architecture, heritage services, environmental management, water, structural, community engagement, geomatics, construction services and 3D visualization. Just the right size, ISL delivers complex projects while being small enough to maintain strong, cohesive project teams and personal client attention and service.
ISL’s Proposal/Production Team supports all offices and all disciplines of business at ISL. Our objectives are to increase the win rate, delivering quality, creative and compliant proposals. The key to our team’s success is:

- Teamwork - We are unique in how we approach proposal work. Multiple team members work together on each and every proposal, which means we can act as a stronger unit while growing our own individual skillsets. Everyone on the team is ready to jump in and lend a helping hand wherever they can—someone will always have your back
- Responsiveness - We strive to support business development opportunities across the company with varying levels of strategic, creative advice that fits the proposal and the team.
- Collaboration - While driving the proposal schedule and deliverables, we coordinate seamlessly with internal and external teams at all levels to execute responses to all types of RFX’s.
- Ongoing Development - We have a culture of mentorship and leverage both hands on and formal training opportunities to ensure that you have a versatile and diversified skillset that is fully funded.

ISL’s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration while supporting hybrid working arrangements to allow for flexibility in how and where work gets done. This position can be based in ISL’s Burnaby, Edmonton, or Calgary office.
A Little About You
Does this sound like you?
- Exceptional attention to detail, proofreading, and editing skills.
- Strong time-management skills and the ability to manage multiple deadlines.
- Calm under pressure and effective in a fast-paced, deadline-driven environment.
- Outstanding interpersonal and communication skills

**Your resume should show us**:

- Diploma or bachelor’s degree in marketing, communications, business administration, or a related field, or equivalent experience.
- 2+ years in a proposal, marketing, or production role
- Proficient in MS Office Suite (Word, Excel, Project), and Bluebeam, and Adobe Pro
- Strong formatting skills with experience adhering to formatting and brand guideline

**Bonus points for**:

- Knowledge of proposal development processes for both public and private sector
- Knowledge of Adobe InDesign

A Little More About the Role

**Responsibilities**:
As a Proposal/Production Coordinator, you will play a crucial role in supporting business development by coordinating and delivering high-quality proposals that meet client requirements and reflect our firm’s brand standards. Working closely with multidisciplinary project staff, you will ensure proposals are accurate, visually appealing, and meticulously crafted. This position demands strong organizational skills, keen attention to detail, and the ability to thrive in a deadline-driven environment.
**Key Responsibilities**:
Proposal Development & Content Creation
- Collaborate with proposal coordinators, technical writers, project staff, and graphic designers to develop, format, and deliver proposals for both public and private sector clients.
- Utilize MS Office (Word, Excel), and Bluebeam to create, refine, and assemble proposal documents.
- Source and generate general corporate content for proposals, including project descriptions, qualification summaries, and resumes.
- Working directly with technical staff to develop, format and deliver letter-based and select proposals.

Quality Control & Brand Consistency
- Ensure all proposals adhere to company format and brand standards, reflecting a high level of professionalism and quality.
- Review and proofread proposal drafts to capture and correct even minor errors, ensuring error-free, polished final documents.

Project & File Management
- Create and maintain proposal templates, aligning responses and text with RFP requirements.
- Assist with final close-out processes, includ

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