Office Administrator

2 weeks ago

Whitehorse, Canada Yukon Government Full time

**This posting**

This posting will be used to fill one 2-year term position working 75 hours bi-weekly and will also be used to fill anticipatory permanent full-time positions.

**It will establish a 12-month eligibility list which may be used to fill similar positions.**

This job is based in the thriving and diverse city of Whitehorse in the beautiful Yukon.

**Who we are**

Mental Wellness and Substance Use Services hosts a variety of programs that serve the needs of Yukoners across the Territory. Come be a part of a dynamic and collaborative team where you will be supported in your professional development to excel in your role.

**Who we are looking for**

Reporting to the Manager of Mental Wellness and Substance Use Services (MWSUS ). This position is responsible for developing and overseeing administrative practices that conform to professional standards and ethical codes, within the legal and ethical bounds of confidentiality for Mental Wellness and Substance Use Services (MWSUS). Primary responsibilities include: (a) supervisory duties, receptionist and administrative duties, and training all new Mental Health Staff in administrative procedures; and (b) being an integral support and contact person for the Electronic Medical Records (EMR) system, which includes training and supporting staff in its use, developing and writing policy for the Electronic Medical Records (EMR) system with the office manager, auditing charts for compliance with Electronic Medical Records (EMR) system requirements, considering future developments of the Electronic Medical Records (EMR) system and maintaining the Electronic Medical Records (EMR) system.

**Your benefits**

In addition to a competitive salary, we offer many additional financial and non-financial benefits.
- Government of Yukon’s many benefits

**Your career, your home, your lifestyle**

We are the Yukon public service. Every day, we come together to serve the people who live here and make a difference in so many ways. Here, you will find the diverse opportunities you desire to develop your career while enjoying a warm sense of community and vibrant artistic, cultural, and recreational amenities, all set in a spectacular natural environment.

As part of our team, your achievements and enjoyment in both your work and personal life will be valued as you explore the many opportunities the Yukon, and the Government of Yukon, has to offer.

Check out:

- Yukon Life
- Working at Yukon government

**_Essential qualifications_**

Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your resume.
- Diploma in Office Administration / Business Administration (or related discipline).
- Experience with financial administration, including knowledge of pay and benefits (i.e., time sheets, accounts payable, travel claims, purchase orders, cheque requisitions);
- Considerable experience supervising staff in an office setting. Experience creating/working in an Electronic Medical Records (EMR) system is an asset.It may be helpful for you to review “Prepare your resume and cover letter”.

**_Desired knowledge, skills and suitability_**
- Ability to build rapport and use a participative approach within a team environment
- Experience working with people affected by mental health challenges and/or impacted by trauma
- Experience working with people of diverse cultures and backgrounds
- Ability to deal with changing priorities, staff conflicts, client/family complaints
- Excellent organization and problem-solving skills
- Excellent written and oral communication skills
- Ability to process time sheets accurately & interpreting collective agreements (protocol & procedures)
- Basic understanding of financial functions
- Good understanding and use of computers and software

It may be helpful for you to review “The job interview process”.

**_Conditions of employment_**

You must meet the following conditions before being hired, or within the time frame noted.
- RCMP Security Clearance with Vulnerable Sector,
- Valid Class 5 Drivers Licence.
- WHMIS 2015

**_Job requirements_**

This job requires you to perform, and/or be exposed to, the following:

- Lift up to 25lbs
- Driving between facilities to carry out work responsibilities or to carry out office errands is also expected on a regular basis
- Exposure to emotional, physically abusive and/or dissatisfied clients
- This position is done in an office environment with extended periods of time in front of a computer

**Learn more**
- Eligibility List- 12 months- Post Date- 16 April 2024- Close Date- 26 April 2024

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