Executive Assistant

1 month ago

Vancouver, Canada EPIC INSPIRED | VANCOUVER Full time

**About Epic Inspired**:
Epic Inspired, a full-service creative agency established in 2001, has become a leader in luxury marketing, providing multi-disciplinary marketing design services. From digital experiences and interactive 3D to traditional embossed printing, we utilize the latest design standards to create culturally and technologically relevant brand experiences. Located in Vancouver, we're rapidly positioning our agency for growth and are committed to fostering a collaborative environment where creativity thrives.

**About The Role**:
In this role, you'll provide strategic operational support to the CEO, particularly in the Marketing and Business development. Your work will be pivotal in maintaining our commitment to quality and customer satisfaction, elevated brand development, and next-generation marketing strategies.

**What You'll Do**:

- Manage the CEO's calendar with a strategic approach, ensuring optimal productivity and alignment with business objectives.
- Draft compelling presentations, detailed reports, spreadsheets, and innovative proposals that reflect the CEO's vision and the company's commitment to effective marketing and design.
- Prepare concise briefing notes and meeting minutes to keep the CEO well-prepared for all strategic engagements and decision-making processes.
- Handle the CEO's expense reports, travel arrangements, and coordinate high-level meetings, including client meetings, social events, and special projects.
- Provide personal support to the CEO on an ad-hoc basis, understanding the unique demands of leading a high-performance creative agency.
- Triage and prioritize requests directed to the CEO, ensuring effective follow-up and management of critical action items.
- Work closely with staff both internal and external to ensure smooth operation.
- Organize in project launches and special events including industry guest speaker forums.
- Assist in a variety of beta project initiatives and first of-its-kind confidential innovations.

**What You Bring**:

- A minimum of five years' experience in an Executive Assistant or similar role, with a proven track record of supporting C-level executives, preferably in a creative or marketing environment.
- Ability to adapt to the dynamic needs of the CEO and prioritize a diverse workload, contributing directly to the company's strategic goals.
- Exceptional communication skills for building strong internal and external relationships, essential in representing the CEO and the company.
- Process-oriented mindset with an emphasis on efficiency, tailored to the fast-paced and innovative setting of a leading creative agency.
- Absolute discretion in handling sensitive and confidential information related to business strategies and operations.
- Proactive approach to problem-solving and strong decision-making skills, crucial in supporting the CEO's objectives.

**Who You Are**:

- A dynamic and resourceful individual with a passion for design excellence in the marketing and design industry.
- Committed to the values of collaboration and innovation, embodying the spirit of Epic Inspired in every aspect of your work.
- Flexible and adaptable, capable of navigating the challenges and opportunities of a rapidly evolving creative sector.
- An effective team player, fostering a positive work environment and contributing to the collective success of Epic Inspired.
- Super organized in every aspect with a focus on time management.

**Qualifications**:

- Excellent presentation and communication skills, with the ability to confidently interact in high-level meetings and discussions.
- Deep understanding of branding, design processes, and contemporary marketing strategies, with an eye towards supporting the CEO's vision.
- Proficiency in Microsoft Office, adept with Mac and PC systems, and familiarity with Adobe products and marketing automation tools.
- Outstanding organizational skills, with a strong ability to manage time effectively, aligning with the dynamic and ambitious goals of Epic Inspired.

**How To Apply**:
**Salary**: From $42,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Application question(s):

- Are you in Vancouver?
- If hired, when can you start?
- Please specify your status in Canada: (ie. Work Permit, PR, Canadian etc..)
- What is your English fluency?
- What other languages do you speak?

**Experience**:

- Administration: 5 years (preferred)
- Executive Assistant: 5 years (preferred)
- Marketing Related: 5 years (preferred)
- Reporting: 5 years (preferred)

Work Location: In person

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