Administrative Assistant

1 week ago

Langley, Canada Kwantlen Polytechnic University Full time

**Competition ID**:

- 3398

**Internal Closing Date**:

- June 7, 2024

**External Closing Date**:

- Open Until Filled

**# of Openings**:

- 1

**Pay Level**:

- 11 - BCGEU Pay Grid - $31.07 to $34.71 per hour

**Employment Type**:

- Temporary Full Time

**Workplace Type**:

- Hybrid

**Travel Frequency**:

- Occasional travel between campuses is required.

**Employee Group**:

- Support Staff (BC General Employees Union)

**Days of Work (BCGEU)**:

- Monday, Tuesday, Wednesday, Thursday, Friday

**Hours of Work (BCGEU)**:

- 8:30-4:30

**Hours per Week (BCGEU)**:

- 35

**Kwantlen Polytechnic University**

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

**JOB OVERVIEW: Administrative Assistant, University Senate**

This position provides a wide variety of administrative services in support of the Kwantlen Polytechnic University Senate and various Senate committees.

**EDUCATION AND EXPERIENCE**
- Bachelor’s degree plus a minimum of five years of progressive administrative experience in a similar position, or an equivalent combination of education, training and experience.

**QUALIFICATIONS**
- Knowledge of BC and Canadian post-secondary education systems, governance structures and policy development.
- Demonstrated ability to plan and coordinate multiple meetings involving numerous participants and varying schedules.
- Demonstrated ability to accurately record and transcribe meeting minutes.
- Excellent personal and professional management, organizational, and decision-making skills.
- Excellent oral and written communication skills.
- Proven ability to juggle and prioritize tasks, work to deadlines and demands, make responsible decisions and determine when to seek advice.
- Demonstrated judgment, discretion and ability to maintain a high degree of confidentiality.
- Excellent organizational and time management skills and demonstrated attention to detail.
- Demonstrated ability to take initiative and work independently.
- Demonstrated ability to interact and communicate professionally and effectively with a variety of individuals with diverse backgrounds and needs.
- Availability to work evenings, as required.

click here for a more detailed job description

**Salary Information**

Annual salary increases are based on hours worked and anniversary dates

**Why Join KPU?**
- Recognized as one of B.C.'s Top Employers
- KPU is committed to actively fostering an equitable and inclusive working environment
- Competitive compensation
- Hybrid environment, flexible work around core hours
- Defined Benefit Pension Plan - College Pension Plan
- Extended Medical, Dental, Healthcare Spending Account, Sick Leave, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
- Professional Development Days: up to 10 days paid per year
- Maternity and parental leave top-up
- Generous vacation package
- Campus work environment, outdoor sitting areas and nearby walking trails
- Campus athletic and fitness centers with a variety of instructor-led classes
- Tuition waiver program - eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
- Inhouse training and development
- Networking and social events such as KPU Day, Holiday Social etc.
- Intercampus shuttle
- Access to automotive, horticulture, brewery and other programs’ services
- Clubs: Jeopardy, E-sports, Ted Talks etc.
- Library and Bookstore (discounts)
- **Benefits may vary if the position is temporary or part-time**

**Does this role sound like it was made for you, yet you don’t check every box?**

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

**Note to Applicants**:
We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

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