Secretary 1 Pt

1 week ago

Kingston, Canada Kingston Health Sciences Centre Full time

**Secretary 1 - Chronic Pain**

**Department**:Chronic Pain Clinic

**Position Number**: 50064469

**Hours of Work**:Temporary Part-Time Position (Until September 2024), Shifts Between 08:00-16:00

**Pay Band**:BAND C - $24.54 - $27.18

**Union**:CUPE

**Location**:Hotel Dieu Hospital Site

**PRIMARY FUNCTION**:
The Secretary I provides secretarial and clerical support to the Department.

**PRINCIPLE RESPONSIBILITIES**:

- Provides secretarial support for the Chronic Pain Clinic.
- Acts as receptionist, directing visitors, distributing telephone calls and/or messages.
- Acts as a liaison within the interdisciplinary to ensure appropriate patient care communications.
- Acts as a liaison with other departments, establishing good communication and interdepartmental relationships.
- Assists with ensuring booking schedules are current and revisions are kept up to date and distributed as per established protocol.
- Retrieves information from files as required.
- Sorts and distributes mail as directed.
- Entry of data into various spreadsheet/data base programs as required.
- Performs other clerical duties as assigned.
- Demonstrates excellence in communication skills using a humanistic approach.
- Demonstrates excellence in work coordination and completion of priorities
- Uses resources effectively and maintains a safe working environment.
- Reports incidents of unsafe practice or professional misconduct.
- Acts as a role model and participate in appropriate committees and working groups.
- Promotes positive team functioning.

**QUALIFICATIONS**:

- Grade 12 diploma or equivalent
- Graduate of a recognized Community College Office Administration program or equivalent.
- 1-2 years recent experience in a clerical setting.
- Ability to work efficiently and accurately under pressure in a high volume ambulatory clinic setting.
- Demonstrated ability to multitask multiple responsibilities with frequent interruptions.
- Demonstrated ability to work independently and/or in a multidisciplinary setting.
- Demonstrated ability to set and follow through on priorities.
- Demonstrated interpersonal and organizational skills.
- Ability to communicate effectively, courteously and tactfully
- Skilled in the use of current office technology
- Demonstrated excellence in word processing and data entry skills - will be tested (i.e. Microsoft Office: Word Level 1, Excel Level 1
- Efficient word processing and keyboarding skills (45 wpm will be tested, must obtain 95% accuracy)
- Medical Terminology certificate and/or knowledge of Medical terminology (will be tested)
- Ability to handle confidential matters.
- Capable of coping with a mentally demanding workload
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.

**PHYSICAL REQUIREMENTS**:
The applicant must be able to meet the physical demands of this position.
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team._

**KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

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