Medical Secretary

3 weeks ago


Kingston, Canada Kingston Health Sciences Centre Full time

Provide medical secretarial support to the Care Team in the Cancer Program and administrative support to disease site teams. The incumbent is responsible for activities that support patient care, including coordination of appointments, patient information, and responding to urgent patient needs by directing to appropriate member of the health care team.

Within this role the employee is accountable for contributing to the delivery of the Kingston Health Sciences Centre strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

**DUTIES AND RESPONSIBILITIES**:

- Provide secretarial support to assigned Physicians, e.g. office coordination, administrative tasks, general correspondence, dictatyping, medical summaries for insurance companies, ODB letters, filing, conference planning and notes, and meeting coordination.
- Schedule appointments for clinic visits and chemotherapy treatments and notify patients of any changes (if applicable).
- Prepare charts for assigned clinics to ensure consultation notes and diagnostic test results are available.
- Book diagnostic tests in the hospital and at other facilities, e.g. ultrasound, MRI, CT scan, pulmonary function tests. Request radiological films from external facilities as required.
- Respond to telephone enquiries from patients, families, health care professionals, determine the nature of the query and re-direct accordingly.
- Transcribe physician orders in accordance with policy and procedure.
- Arrange for porter services and external patient transportation when required.
- Arrange admissions to hospital, outpatient procedures, and obtain test results as required. Record, monitor and report patient flow data electronically and follow-up as directed.
- Schedule and confirm appointment bookings and tests for patients. Coordinate and confirm appointments and meeting schedules between physicians, patients and staff as required. Ensure that patient charts, records and data are prepared and recorded. Process physician(s) orders according to Policies and Practices.

**BASIC QUALIFICATIONS**:

- 2-year Community College diploma in Medical Office Administration or equivalent combination of education and experience.
- 6 months medical secretarial experience in a health care setting within the last 2 years.
- 55 wpm on typing test
- Working knowledge of computers: Word (Level 2), Excel (Level 2), Power Point, Microsoft Outlook, Internet Explorer.
- Proficient knowledge of Medical Terminology
- Dictatyping skills
- Proven organizational skills
- Demonstrated ability to work independently
- Ability to prioritize and problem solve
- Demonstrated effective oral and written communication skills
- Excellent interpersonal skills and demonstrated ability to communicate effectively, courteously, and tactfully.
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.

**PHYSICAL DEMANDS**

The applicant must be able to meet the physical demands of this position.
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team._


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