Medical Secretary

3 weeks ago

Kingston, Canada Kingston Health Sciences Centre Full time

Provide medical secretarial support to the Care Team in the Cancer Program and administrative support to disease site teams. The incumbent is responsible for activities that support patient care, including coordination of appointments, patient information, and responding to urgent patient needs by directing to appropriate member of the health care team.

Within this role the employee is accountable for contributing to the delivery of the KHSC strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

**DUTIES AND RESPONSIBILITIES**:

- Provide secretarial support to assigned Physicians, e.g. office coordination, administrative tasks, general correspondence, dictatyping, medical summaries for insurance companies, ODB letters, filing, conference planning and notes, and meeting coordination.
- Schedule appointments for clinic visits and chemotherapy treatments and notify patients of any changes (if applicable).
- Prepare charts for assigned clinics to ensure consultation notes and diagnostic test results are available.
- Book diagnostic tests in the hospital and at other facilities, e.g. ultrasound, MRI, CT scan, pulmonary function tests. Request radiological films from external facilities as required.
- Respond to telephone enquiries from patients, families, health care professionals, determine the nature of the query and re-direct accordingly.
- Transcribe physician orders in accordance with policy and procedure.
- Arrange for porter services and external patient transportation when required.
- Arrange admissions to hospital, outpatient procedures, and obtain test results as required. Record, monitor and report patient flow data electronically and follow-up as directed.
- Schedule and confirm appointment bookings and tests for patients. Coordinate and confirm appointments and meeting schedules between physicians, patients and staff as required. Ensure that patient charts, records and data are prepared and recorded. Process physician(s) orders according to Policies and Practices.
- Adheres to the worker responsibilities as set out in the Occupational Health & Safety Act, hospital safety policies, and dept/unit established procedures at all times. Where possible, take corrective action to address a hazard, otherwise report the unresolved hazard, dangerous circumstance, unsafe situation to self, other co-workers or the community, to their supervisor. Should the employee suffer a workplace injury or illness, he/she will advise their supervisor; actively participate in identifying and resolving the underlying cause(s), and participates in early and safe return to work as per Workplace Safety & Insurance Act.
- Understands and is familiar with all pertinent KGH policies and procedures including those relating to workplace conduct. Complies with the KGH Commitment to uphold the Workplace Conduct and Reporting of Inappropriate Conduct policy and behaves in a manner that is consistent with the guiding principles and expectations.
- **_NOTE: The above duties are representative but are not to be construed as all-inclusive._**

**BASIC QUALIFICATIONS**:

- 2-year Community College diploma in Medical Office Administration or equivalent combination of education and experience.
- 6 months medical secretarial experience in a healthcare setting within the last 2 years.
- 55 wpm on typing test
- Working knowledge of computers: Word (Level 2), Excel (Level 2), Power Point, Microsoft Outlook, Internet Explorer.
- Proficient knowledge of Medical Terminology
- Dictatyping skills
- Proven organizational skills
- Demonstrated ability to work independently
- Ability to prioritize and problem solve
- Demonstrated effective oral and written communication skills
- Excellent interpersonal skills and demonstrated ability to communicate effectively, courteously, and tactfully.
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.

**PHYSICAL DEMANDS**

The applicant must be able to meet the physical demands of this position.
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team._

  • Medical Secretary

    6 days ago

    Kingston, Canada Limestone Medical Clinic Full time

    Maintain appointment schedules - Greet patients and visitors - Check patients in and out, including the collection and verification of necessary information and documentation - Prepare and maintain patient charts, records and medical histories - Arrange patient referrals - Transcribe and type medical reports - Manage telephone and electronic communications -...

  • Medical Secretary/receptionist

    2 weeks ago

    Kingston, Canada Rideau Family Medical Centre Full time

    We are looking for a medical secretary/receptionist part-time 3 days per week with some flexibility to cover vacations. Starting wage is $18.85 per hour and benefits after 4 months. Responsibilities would include but are not limited to the following: - Answer phone lines and interact with patients. - Perform check-in and check-out process for patients -...

  • Medical Secretary/receptionist

    2 weeks ago

    Kingston, Canada Rideau Family Medical Centre Full time

    We are looking for a medical secretary/receptionist part-time 3 days per week with some flexibility to cover vacations. Starting wage is $18.85 per hour and benefits after 4 months. Responsibilities would include but are not limited to the following: - Answer phone lines and interact with patients. - Perform check-in and check-out process for patients -...

  • Medical Secretary

    2 weeks ago

    Kingston, Canada Maple Family Health Team Full time

    Have you received training as a Medical Secretary and would like to begin or continue your career with Maple Family Health Team? One of our clinics is looking for a part-time Medical Secretary to join their team of Physicians, Nurses, administrative staff and other allied care providers. **Requirements**: - A resume and personalized cover letter detailing...

  • Medical Secretary

    1 week ago

    Kingston, Canada Maple Family Health Team Full time

    Have you received training as a Medical Secretary and would like to begin or continue your career with Maple Family Health Team? One of our clinics is looking for a full-time Medical Secretary to join their team of Physicians, Nurses, administrative staff and other allied care providers. **Requirements**: - A resume and personalized cover letter detailing...

  • Medical Secretary

    2 days ago

    Kingston, Canada Kingston Community Health Centres Full time

    **Title**:Medical Secretary (Weller)** Reports to: Manager, Primary Care Location: Kingston Position Type: Full-time **Salary**: $21.74 - $25.58 per hour **Position Summary** Working in close partnership with a multi-disciplinary team, the Medical Secretary ensures the smooth and efficient operation of the health care team by directing clients and...

  • Medical Secretary

    2 weeks ago

    Kingston, Canada Kingston Community Health Centres Full time

    **Position Summary** Working in close partnership with a multi-disciplinary team, the Medical Secretary ensures the smooth and efficient operation of the health care team by directing clients and participants to appropriate services and by maintaining all systems that support health care services. This position assists in the cultivation of a warm,...

  • Medical Receptionist

    2 weeks ago

    Kingston, Canada Quarry Medical Full time

    Full-Time Medical Receptionis required for a fast-paced Medical Clinic specializing in Diabetic Foot/Wound Care and Family Medicine. BASIC QUALIFICATIONS: Medical Office Administration or equivalent combination of education and experience. 6 months medical secretarial experience in a healthcare setting within the last 2 years would be an asset but not a...

  • Regional Dap Medical Secretary

    1 week ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    The Regional Diagnostic Assessment Program Medical Secretary works in a team environment in which the team’s goal is to expedite or rule out cancer diagnosis, while providing patient and family centered care. The Medical Secretary provides support to the daily operations of the Regional Diagnostic Assessment Program (DAP), including coordination and...

  • Medical Secretary

    3 weeks ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    Provide medical secretarial support to the Care Team in the Cancer Program and administrative support to disease site teams. The incumbent is responsible for activities that support patient care, including coordination of appointments, patient information, and responding to urgent patient needs by directing to appropriate member of the health care...

  • Secretary

    2 weeks ago

    Kingston, Canada Providence Care Full time

    Secretary, Rehabilitation Therapy Centre **Part Time** **$26.23 - $28.70 Reference#:22-098A** The Secretary acts with mínimal supervision to provide quality secretarial and clerical functions for Rehabilitation Services, while ensuring a client focused approach. As a member of one or more Practice Groups, the Secretary participates in...

  • Secretary

    12 hours ago

    Kingston, Canada Providence Care Full time

    Secretary, Rehabilitation Services **Full Time** **$26.75 - $29.28 Reference#:22-702A** The Secretary acts with mínimal supervision to provide quality secretarial and clerical functions for Rehabilitation Services, while ensuring a client focused approach. As a member of one or more Practice Groups, the Secretary participates in discipline-specific and...

  • Medical Secretary Pt

    6 days ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    Provide medical secretarial support to the Care Team in the Cancer Program and administrative support to disease site teams. The incumbent is responsible for activities that support patient care, including coordination of appointments, patient information, and responding to urgent patient needs by directing to appropriate member of the health care team. -...

  • Secretary

    6 days ago

    Kingston, Canada March of Dimes Canada Full time

    **Location/**Lieu: Kingston **Position / **Poste**:Secretary - Part Time** **Duties/**Fonctions: The Secretary is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to: - Performing a wide variety of administrative duties including but not limited to: responding to...

  • Secretary Iii

    2 weeks ago

    Kingston, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - ROM22-508E**Title**: - Secretary III (RFT 1.0 FTE)**Position Status**: - Regular Full-time**FTE**: - 1.0**Job Schedule**: - Days**Department**: - Operational Stress Injury Clinic**Union**: - CUPE Local 942**Site**: - Operational Stress Injury Clinic Satellite Office - Kingston**Number of Vacancies**: -...

  • Gft Med. Secretary

    6 days ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    Within this role the GFT medical secretary is accountable for contributing to the delivery of the Kingston General Hospital strategy. As an employee, demonstrating an awareness of and responsibility for actively promoting and supporting patient and family centered engagement and care in all we do. **DUTIES AND RESPONSIBILITIES**: Patient Care - Medical...

  • Gft Secretary Pt

    1 week ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    Within this role the employee is accountable for contributing to the delivery of the Kingston Health Sciences Centre strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do. **DUTIES AND RESPONSIBILITIES**: **Patient Care** - Medical...

  • Medical Receptionist

    4 weeks ago

    Kingston, Canada Centennial Family Physicians Full time

    Centennial Family Physicians has an immediate opening for a full time Medical Receptionist. **Responsibilities and Duties** - Telephone reception and patient check in - Checking messages, and coordinating appropriate response/referral - Coordinates all aspects of patients' office contact, including information sharing, Health Card verification, patient...

  • Med. Secretary Pt

    12 hours ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    The Medical Secretary for Regional Secondary Stroke Prevention Clinics assists in developing and maintaining processes that contribute to smooth patient flow, and efficient flow of patient information. On behalf of physicians, clinic staff and Regional Prevention Clinical Nurse Specialist, provides continuous interaction with both external and internal...

  • Di Secretary Cas- Imaging Serv Admin Hdh

    1 week ago

    Kingston, Canada Kingston Health Sciences Centre Full time

    **Title**:DI Secretary **Department**:Imaging Services Administration **Position Number**:50064722 **Hours of Work**:Casual Position **Rotating Shifts**: 0700-1500, 0800-1600, 0900-1700,1200-2000,1000-2200 **Pay Band**:BAND C $23.070-$25.560 **Union**:CUPE **Location**:HDH Site In accordance with Article 9.05, where the previous incumbent returns to...