Talent Acquisition Support Coordinator

2 weeks ago

Edmonton, Canada University of Alberta Full time

**Shared Services - HR Services**:

- Competition No.

**S100351699D1**
- Posting Date

**Nov 17, 2023**
- Closing Date

**Nov 26, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$47,918 to $64,697 per year**
- Grade

**07**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location**:Enterprise Square, Edmonton (10230 Jasper Ave).

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department Summary**

Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solve by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community.

We will provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a highly-educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for.

**Ultimately, we create a human, positive experience when it comes to problem solving.**

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

**Position Summary**

Shared Services is seeking a smart, approachable, team orientated individual to join our team as a Talent Acquisition Support Coordinator.

**Duties**
- Deliver excellent client-focused service with attention to detail and professionalism in every interaction.
- Effectively use the Staff Service Portal system, to manage request, questions and track related communications;
- Drafts, edits, and/or reviews job ads for the UofA Careers website and other external advertising mediums (print publications and websites) in consultation with clients.
- Verifies recruitment information with clients; validates hiring approvals/exemption list; checks job evaluation database (JETS), PeopleSoft and other systems, and with relevant HRHSE departments.
- Enters postings into the Recruitment Database and prepares for submission to the Duty to Accommodate and Recall process. Refers any DTA/Recall related inquiries to the Recall Office.
- Updates and modifies postings as requested by clients, ensuring compliance with UofA guidelines, UAPPOL, Service Canada and immigration requirements in consultation with the Manager, Talent Acquisition, Immigration and Records and Talent Management Centre of Expertise (COE).
- Fulfills external advertising requests and placements; works with the external advertising provider to facilitate the placement of external recruitment ads; reconciles external advertising invoices and maintains records for future billing inquiries or immigration related inquiries.
- Refers relevant inquiries to other specialised areas: Immigration, Talent Management COE, other relevant departments for consultation.
- Assists the area with interview scheduling and other logistics. Schedules other hiring-related processes such as second interviews.
- Assists Hiring Manager and HR Partners (where applicable) with Interview Guide creation using the HRHSE Interview Tool.
- Completes reference checks.
- Provides administrative support throughout all stages of the recruitment cycle.
- Facilitates the administration of Special Employment Programs.

**Qualifications**
- Minimum certificate in Human Resources
- Minimum 1 year related experience in a Human Resources/Recruitment function, using Recruitment and Advertising Database required
- Comprehensive knowledge of related provincial and Canadian legislation and collective agreements and handbooks
- Demonstrated ability to learn detailed business processes and to maintain compliance with policies and procedures
- High level of accuracy, attention to detail and multitasking
- Excellent interpersonal sk

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