Office Agent Class Ii

3 months ago

PointeClaire, Canada Lester B. Pearson School Board Full time

**JOHN RENNIE HIGH SCHOOL**

**Principal: Dion Joseph**

**_ Cyclical layoff during the summer period_***

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

**Other Requirements**:

- Must be completely bilingual (French and English)
- Must have a receptive and friendly attitude
- Must be able to communicate with staff, students and their parents
- Must have knowledge of Microsoft Word and Excel - Testing required
- Must have knowledge of Google Suite
- Knowledge of GPI
- Excellent interpersonal and communication skills
- Excellent organizational skills and initiative
- Ability to work in a team environment
- Able to work autonomously
- Must be able to multi-task
- Accuracy, attention to detail, strong organizational skills are essential
- Must have the ability to meet deadlines, particularly during peak periods
- Must be able to effectively communicate updates and information to other staff members

**Nature of the work**:
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties according to established instructions, methods or procedures and requiring routine decisions relevant to administrative tasks as determined by the administration.

**Daily Tasks/Dossiers**:

- Must be able to prioritize and delegate traffic in the office.
- Must have the ability and disposition to deal with the public
- Must take accurate messages
- Must manage the entry of visitors and maintain an environment conducive to work at reception
- Responsible for accepting deliveries and ensuring they are sent to the appropriate person/department
- Responsible for maintaining accurate and updated student files
- Entries into GPI must be accurate and timely
- May be asked to work flex hours such as evenings, weekends and summer periods
- Must be able to effectively communicate updates and information to other staff members
- Must maintain and streamline filing system procedures
- Manage cell phone confiscation (take in and return to students)
- Keep track of names of students who had their phone confiscated
- Track attendance and produce report to admin daily
- Keep track of detention attendance and report to admin
- Keep track of uniform infractions and report to admin

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