Processing Specialist

3 weeks ago

Ottawa, Canada Allyant Full time

**Reports to**: Manager, Production

**Schedule / Shift**: Monday - Friday; Days; 37.5 per week

**Job Overview**:
The Processing Specialist is a member of the Processing Department and is responsible for the daily processing and production of alternate format documents and statements for the blind and partially sighted community - primarily using proprietary software for automated processing of statements in alternate formats. The position is also responsible for the daily coding of documents using T-Base proprietary software and for supporting the work of other T-Base departments on an as-needed basis.

**Responsibilities**:

- Processing customer documents and statements using T-Base proprietary software for the automatic and/or manual conversion of documents and statements into alternative formats in accordance with customer Service Level Agreements (S.L.A), Quality Standards and Work Instructions.
- Completing the processing of documents and statements in accordance with customer specific Work Instructions.
- Ensuring the efficient and accurate coding, proofing and production of alternate format documents.
- Completing and distributing reconciliation and other reports to customers as required.
- Understanding SLA requirements for all customers, including required turnaround times and download schedules.
- Ensuring that processed documents and statements are sent to Production for timely printing and delivery and supporting the Production Department as needed.
- Summarizing processing volumes and tracking time spent on specific customer tasks in support of invoicing and human resources processes and through appropriate T-Base utilities, such as Big Time and JIRA.
- Communicating on a regular basis with members of other departments, including the Development Department, on the progress and status of any maintenance associated with customer tools.
- Assisting in other areas of Operations to ensure the timely completion and distribution of customer statements, as directed by the Manager or other senior staff in the office.
- As time permits, completing the Braille Certification Training and any other training as deemed appropriate to the effective performance of the job.
- Maintaining work area in a safe and clean fashion and following all health and safety policies and standards.

**Qualifications**:
**Education & Security**:

- A minimum completion of high school diploma or equivalent
- A minimum of 3 years’ experience working in an office or production setting
- Must pass screening results for general and criminal background checks and credit history on an ongoing basis
- Knowledge of Braille and/or accessible formats would be considered an asset
- Comfortable with the use of computers and office automation products such as Microsoft Word, Excel, and Adobe Acrobat
- Well organized and have logical problem solving skill
- Strong ability to prioritize tasks of self and others and troubleshoot problems and issues
- Good relationship and team building skills
- Good interpersonal skills
- Ability to type 60 wpm
- Ability to take initiative and work independently
- Exceptional attention to detail and accuracy
- Ability to remain calm under the pressure of tight deadlines
- Excellent oral and written communication skills in English
- Fluency in Spanish or French would be an asset

Allyant is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. We value a diverse workforce and will provide equal opportunities for all employees and applicants for employment for meeting bona fide occupational qualifications, regardless of age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.

Applications from people with disabilities are encouraged and welcomed. Appropriate accommodations are available for applicants with disabilities throughout the recruitment process. If you require any unique accommodation, please let us know in advance and we will work with you to meet your needs.

**Apply**:

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