Administrative Assistant, Medical Affairs

2 weeks ago

Vancouver, Canada Providence Healthcare Full time

Article Flag: Mandatory Vaccination Please Note:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary:

- We acknowledge that Providence Health Care & the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations._

**The Opportunity**

Providence Health Care (PHC) is seeking an Administrative Assistant for its Medical Affairs Department.

**Position Overview**

Reporting to the Medical Affairs Executive Director, and receiving work direction from the Medicine Department Head, the Administrative Assistant:

- performs a variety of confidential administrative and secretarial support functions and coordinates daily office activities
- provides administrative support for designated departmental events and activities such as conferences and seminars
- schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary
- processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence
- responds to inquiries from internal and external sources as appropriate
- supports the preparation of financial and statistical documentation
- works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects

**Working at Providence Health Care**

Qualifications / Skills and Education:
**Education**
High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent related experience supporting management staff, or equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to keyboard at 50 WPM.
- Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook), related databases and Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
- Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
- Ability to manage multiple complex and competing priorities.
- Ability to provide administrative support in the planning, organizing and coordination of meetings, events, and seminars.Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
- Ability to communicate effectively both verbally and in writing.
- Ability to work with mínimal supervision.
- Ability to handle confidential information with tact and discretion.
- Ability to problem-solve and develop solutions.
- Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
- Demonstrated ability to work effectively, both independently and as part of a team.
- Ability to use related equipment. Physical ability to perform the duties of the position.

Duties and Responsibilities:
Utilizes word processing, spreadsheet and graphic software to produce a variety of reports, correspondence, brochures/pamphlets/notices, rosters/schedules and presentation materials for meetings and seminars. Develops and maintains spreadsheet and database software to record, retrieve, analyze and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.

Schedules, prioritizes and organizes meetings and seminars in collaboration with Department Head, Medical Staff or other designate(s). Considers nature of request and resolves time conflicts. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering; prepares and distributes agendas, attends and records proceedings which may include topics of a confidential or sensitive nature and takes follow up action as required.

Makes travel arrangements and reservations for the designated Medical Staff when travelling on department business, including confirming dates, contacting travel agents and obtaining cost and billing information, verifying and forwarding itineraries.

Supports Department Head, Medical Staff or other designate(s) by maintaining and tracking various personnel transactions and records and completed documentation related to recruitment, selection, credentialing / privileging, appointment / reappointment to Medical Staff, performance management, confidentiality issues and/or workplace health and safety activities.

Maintains on-call rosters and schedules medical students, residents and fellows. Distributes information to members of the Department as appropriate. Follows

  • Analyst/Administrative Assistant, Medical Affairs

    20 hours ago

    North Vancouver, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $29.31/Hr. - CAD $38.47/Hr. Job Summary Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the Medical Affairs Administration Team at Lions Gate Hospital. Apply today to...

  • Administrative Assistant, Phsa Medical

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant, PHSA Medical & Academic Affairs** PHSA Corporate Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and...

  • Director, Medical Affairs, Vancouver Acute

    1 month ago

    Vancouver, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $57.85/Hr. - CAD $83.16/Hr. Job Summary Come work as a Director, Medical Affairs, Vancouver Acute with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for a Director, Medical Affairs, Vancouver Acute (VA) to join the team. Reporting to the co-Senior Medical...

  • Medical Office Assistant

    4 weeks ago

    Vancouver, Canada west boulevard medical Full time

    '''Duties''' - Greet and check-in patients, ensuring a positive and welcoming experience - Schedule appointments and manage the office calendar - Collect and update patient information in electronic medical records (EMR) system - Verify insurance coverage and process billing and payments - Assist with medical coding and billing tasks - Answer phone calls,...

  • Medical Office Assistant

    1 month ago

    Vancouver, Canada Caretel Medical Clinic Full time

    Completion of a recognized MOA certified program/diploma - A Team Player - Professional demeanor, excellent communication skills, and a great attitude - Detail oriented and Highly organized - Experience with an EMR system and Billing - Excellent written and verbal communication skills - Understanding of medical clinic operations - High tolerance for...

  • Medical Office Assistant

    1 month ago

    Vancouver, Canada Fraser Care Medical Clinic Full time

    Duties will include: - Coordinating patient care through the clinic: checking in, prepping, escorting to exam rooms, preparing exam or treatment rooms, answering questions, providing post-appointment service, monitoring the waiting room - Facilitating patient flow by notifying technicians and physicians of patients’ arrival, being aware of delays, and...

  • Medical Office Assistant

    1 month ago

    Vancouver, Canada Fraser Care Medical Clinic Full time

    Duties will include: - Coordinating patient care through the clinic: checking in, prepping, escorting to exam rooms, preparing exam or treatment rooms, answering questions, providing post-appointment service, monitoring the waiting room - Facilitating patient flow by notifying technicians and physicians of patients’ arrival, being aware of delays, and...

  • Medical Office Assistant

    4 weeks ago

    Vancouver, Canada Fraser Care Medical Clinic Full time

    Duties will include: - Coordinating patient care through the clinic: checking in, prepping, escorting to exam rooms, preparing exam or treatment rooms, answering questions, providing post-appointment service, monitoring the waiting room - Facilitating patient flow by notifying technicians and physicians of patients’ arrival, being aware of delays, and...

  • Medical Administrative Assistant

    1 month ago

    Vancouver, Canada Laurel Medical Clinic Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Schedule and confirm appointments - Complete insurance and other claim forms - Maintain filing system - Perform general clerical work, such as order supplies and maintain inventory - Determine...

  • Medical Office Assistant

    4 weeks ago

    Vancouver, Canada Enable Medical Full time

    Job Description: Medical Office Assistant (18-month fixed term contract starting May 2023) About Enable Medical: - This position is a fixed term contract for 18-months covering maternity leave with a May 2023 start date. - Enable Medical is a modern medical clinic located in Mount Pleasant, Vancouver. The clinic is in a brand new building called HOUSS. We...

  • medical administrative assistant

    6 days ago

    Vancouver, Canada Laurel Medical Clinic Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsTasksSchedule and confirm appointmentsComplete insurance and other claim formsMaintain filing systemOrder supplies and maintain inventoryDetermine and establish office procedures and routinesEnter and format...

  • Director, Medical Affairs, Coastal Community of Care

    24 hours ago

    North Vancouver, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $59.59/Hr. - CAD $85.65/Hr. Job Summary Come work as a Director, Medical Affairs, Coastal Community of Care with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for a Director, Medical Affairs, Coastal Community of Care to join the team at Lions Gate Hospital. ...

  • medical administrative assistant

    2 weeks ago

    Vancouver, Canada Laurel Medical Clinic Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksSchedule and confirm appointmentsComplete insurance and other claim formsMaintain filing systemOrder supplies and maintain inventoryDetermine and establish office procedures and routinesEnter and format electronically based...

  • Medical Office Assistant

    1 month ago

    Vancouver, Canada Alberni Medical Clinic Full time

    Part-time Medical Office Assistant (MOA) position is available in a family practice, Walk-in and sport medicine medical clinic in Downtown Vancouver. The clinic is open from Monday to Sunday. The clinic will be open from 9:00 Am to 5:00 Pm weekdays and 10:00 Am to 4:00 pm on on Saturdays and Sundays. **Duties**: You would be responsible for performing a...

  • Business Operations Coordinator Medical Affairs

    24 hours ago

    Vancouver, Canada PHSA Full time

    Business Operations Coordinator Medical Affairs Medical Affairs Administration Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and...

  • Medical Office Assistant

    4 days ago

    Vancouver, Canada Little Mountain Medical Clinic Full time

    Looking for full time or part time medical office assistant. Experienced MOA preferred for a multilingual family practice clinic in Vancouver. Hours: Monday - Friday 9am - 5pm. Start Date: April 2023. - Must be fluent in written and spoken English and able to communicate in mandarin. - Must provide friendly customer service and have excellent interpersonal...

  • Medical Office Assistant

    4 days ago

    Vancouver, Canada Little Mountain Medical Clinic Full time

    Looking for full time or part time medical office assistant. Experienced MOA preferred for a multilingual family practice clinic in Vancouver. Hours: Monday - Friday 9am - 5pm. Start Date: April 2023. - Must be fluent in written and spoken English and able to communicate in mandarin. - Must provide friendly customer service and have excellent interpersonal...

  • Nurse Practitioner- Assistant Chief of Specialty Medicine

    6 days ago

    Vancouver, BC, Canada Veterans Affairs, Veterans Health Administration Full time

    Veterans Affairs, Veterans Health Administration Nurse Practitioner- Assistant Chief of Specialty Medicine Tulsa , Oklahoma Apply Now The Assistant Chief of Specialty Medicine (ACoM) is responsible for providing leadership and strategic direction for the Medical Service as well as leadership to all clinical and administrative operations. The ACOM will...

  • Medical Administrative Assistant

    1 month ago

    Vancouver, BC, Canada Origin Health Full time

    Who We Are: Origin Health Provides Chiropractic & Physiotherapy services to residents across the greater Surrey region. We are looking for individuals that are open to working in a fast-paced environment and has greatattention to detail. As a key member of the clinic, the Medical Administrative Assistant will beresponsible for various administrative tasks,...

  • Medical Office Assistant

    4 weeks ago

    North Vancouver, Canada Grande Medical Clinic Full time

    **Responsibilities**: - Schedule appointments with potential patients. - Answer telephones and direct calls to appropriate personnel. - Greet patients and offer them refreshments when they arrive. - Obtain patients' vital signs, medical records, and insurance information. - Assist with obtaining consent for procedures performed by physicians. - Take...