Accounting Associate

2 months ago

Toronto, Canada Institutional Limited Partners Association Full time

**This position is open to our DC or Toronto office location**

**Who We Are**

ILPA is the only organization dedicated exclusively to the private markets’ Limited Partner community. Representing over 600 institutions and nearly $3 trillion USD of private markets assets under management, ILPA’s members include public pensions, corporate pensions, endowments, foundations, family offices, insurance companies, and sovereign wealth funds located around the world Through its efforts in the areas of education, advocacy, standards and best practices, and networking, ILPA aims to have a direct and expanding impact on the investment returns of our members and the health of the private markets industry globally.

**Position Description**

**Accounting Associate **will be responsible for recording, reconciling, and researching a wide variety of transactions and account balances in the ILPA accounting and data systems. In this role, the individual will be involved primarily in full cycle accounts payable and expense accounting. The role will prepare monthly and quarterly account reconciliations, prepare and assist in the review of journal entries, process accounts payable, process payroll, run expense reimbursements, maintain records in various data systems and support the annual audit process. There will also be opportunities for cross-training into accounts receivable duties and other accounting and financial analysis responsibilities.

**Roles** **and Responsibilities**

Key responsibilities
- Ensure invoices are paid timely with proper approvals while maintaining accurate financial data and keeping organized records of supporting documents
- Process employee expense reimbursements and corporate credit card claims through Concur and reviews accounting codes against departmental budgets
- Process payroll for employees in multiple locations (US, Canada, UK and Italy)
- Prepare general ledger journal entries for prepaid expenses, fixed asset, accrued expenses, payroll, expense reimbursements and other transactions
- Prepares bank, corporate credit card and general ledger account reconciliations
- Identify general ledger coding errors and correct errors as necessary
- Prepare tax and regulatory filings as necessary, including collecting W9s/W8s and filing 1099s
- Support the timely month-end close process
- Create and maintain SOP documentations
- Collaborate with vendors, ILPA staff and other stakeholders as it relates to expense claims, invoices, vendor management, vendor payments, etc.
- Ensure compliance with internal controls including maintaining audit trail documentations and sign offs (cash disbursements, contracts, etc.)
- Prepare financial reports and analysis as required
- Administrative duties including depositing checks at the bank, updating signatories lists at our banks, etc.
- Cross-train into accounts receivables tasks and other duties

**We Offer**
- Orientation, training program, and access to industry leading Private Equity training materials
- Opportunities to work with and meet colleagues from across our global offices in DC and Toronto
- Ability to attend meetings with members and other industry participants with deep expertise in Private Equity
- Exposure to firm leadership through specific learning sessions and interactions

**Required Qualifications**
- 1-3 years of accounting related transactions processing experience
- Bachelor’s degree in Accounting, Finance or Business
- Great working knowledge of Microsoft Office
- Experience with accounting systems or data management systems
- Demonstrated ability to think critically in an analytical setting
- Meticulous attention to detail and organizational skills
- Exceptional written and verbal communication skills
- Strong time management, ownership and project management skills
- Ability to prioritize across multiple projects and operate effectively in a team environment
- Unwavering commitment to integrity and high ethical standards

**ILPA Core Values

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