Executive Assistant

2 weeks ago

Vancouver, Canada OceanaGold Full time

Full-time

**Company Description**:
OceanaGold is a multinational gold producer committed to the highest standards of technical, environmental and social performance. We are committed to excellence in our industry by delivering sustainable environmental and social outcomes for our communities, and strong returns for our shareholders. Our global exploration, development, and operating experience has created a strong pipeline of organic growth opportunities and a portfolio of established operating assets including the Haile Gold Mine in the United States of America, Didipio Mine in the Philippines, and the Macraes and Waihi operations in New Zealand.

OceanaGold is seeking a motivated Vancouver-based Executive Assistant with strong administration skills (& ideally paralegal experience) to support the EVP, General Counsel & Company Secretary and her direct reports. In addition, this position will also provide travel co-ordination and expense management for the Board of Directors around Board meetings. This is an exceptional opportunity to build your career with a highly regarded mid cap mining house with one of the best organic growth pipelines and highest governance standards in the gold mining industry.

**Key tasks and responsibilities**:

- Provide comprehensive administrative support to the General Counsel & Company Secretary, including managing calendars, scheduling meetings, managing expenditure and supporting travel requirements.
- Coordinate Board and Board Committee meetings, including meeting scheduling, administering Diligent Board books, uploading meeting materials, preparing itineraries, arranging logistics etc.
- Provide Board meeting related administrative support to the Board of Directors, including expense management, travel co-ordination (through external travel agent).
- Provide administrative support to the direct reports of the General Counsel & Company Secretary.
- Assist with and co-ordinate annual reporting.
- Assist with simple document preparation including populating relevant documentation for e-signature
- Manage corporate filings with regulators (TSX and securities regulators).
- Maintain legal files and company registers, archiving of records, ensuring all files and documentation are well referenced and highly organised.
- Assist with financial and budget management, including expense tracking and invoice processing.
- Relieve in other administrative positions at Corporate Office during periods of leave as required.
- Perform other reasonable duties as required

**Qualifications**:

- Strong attention to detail and a high level of accuracy in all tasks.
- Maintain high standards of discretion and integrity and show the ability to handle difficult situations with tact and sensitivity.
- Excellent verbal and written communication skills.
- Very strong team orientation with a willingness to assist others.
- Ability to work independently and collaboratively as part of a team.
- Ability to multi-task, solve problems, manage and meet deadlines and maintain a high quality of work.
- Possess flexibility and adaptability to manage changing work priorities and varying volumes of work
- Have excellent organisational and time management skills.
- Advance skills in Microsoft Office (including Outlook, Teams, Word, Excel and PowerPoint).
- Previous experience working in an administrative and/or executive type role.
- Experience with Diligent Board books preferred.

**Additional Information**:

- Small professional in-house team
- TSX-listed company with global mining operations spanning Asia Pacific and North America
- Exceptional working environment where people are valued and respected - Vancouver

**OGC VALUES**: CARE | RESPECT | INTEGRITY | PERFORMANCE | TEAMWORK

OceanaGold is committed to providing equal employment opportunities.

**Applications close 5th June, 2023. Shortlisting will commence immediately. Applicants must be eligible to work in Canada.**

**NO APPLICATIONS FROM EMPLOYMENT AGENCIES WILL BE ACCEPTED**

**Job Location**:

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