Office Administrative Support

3 weeks ago

Edmonton, Canada The Alberta Association of Architects Full time

**Office Administrative Support**

Do you enjoy supporting others by utilizing a superior administrative toolkit, maintaining a smooth and efficiently run office, and have a genuine interest in connecting with people? If you answered yes, this role might be for you

The Office Administrative Support position is a temporary one-year part-time position to be re-evaluated nearing the end of the term with potential for extension and changes in responsibilities.

This role is responsible for supporting general office procedures, office projects and administrative duties, assisting the AAA Administration to ensure the efficient operation of the AAA office. A key area of focus is preparation for the upcoming move to a new location, which will include Record Information Management (RIM) and the resulting administrative support to the Manager, Executive Office.

This position requires a high degree of professionalism, must exercise initiative and judgment in handling routine and non-routine confidential and special project assignments. The individual must demonstrate a strong commitment to the Association’s values and beliefs as well as assist in creating a positive and professional working environment.

**Get to Know Us**

The Alberta Association of Architects (AAA) has proudly served Albertans since 1906, growing with the province and helping to form its built environment. Alberta’s Registered Architects and Licensed Interior Designers have been integral to the province’s collective history and help shape its future.

The AAA’s mission is to represent the public interest in the administration of the Alberta Architects Act and the AAA works with the values of accountability, integrity and professionalism.

**Essential Responsibilities**
- Use of Word, Excel and database software to prepare trackers, reports, memos and other documents as required.
- Enhance the general office experience by helping to organize and champion office events.
- Attend and assist with AAA functions or projects, as required.
- Additional administrative duties as required.
- Supporting the work needed for the Duggan House move in 2024 which may require on-site visits, supporting requests from the executive team, decluttering current space as well as prepping and organizing new office space.
- Coordinate the Record Information Management (RIM) for all historical AAA records (e.g., member files, documents, magazines, etc.). This would include revisiting current record storage and determining which files need to be destroyed, archived and/or digitized to reduce the AAA footprint, as well as the development of a record management tracker.
- Assist with research for various projects as required.
- Assist with the Fire Safety Awareness Program.

**Qualifications**
- High school diploma or equivalent
- Certificate or diploma in Office Administration or Records Information Management is preferred, but equivalent experience will be entertained
- A minimum of two years’ experience in an administrative capacity
- Knowledge of general office procedures, office equipment, procurement, etc.
- Intermediate to advanced knowledge of MS Office
- Must speak, read and write English fluently
- Excellent organizational abilities and interpersonal communication skills
- Must be professional, organized and efficient
- Excellent writing skills including spelling, grammar and punctuation
- Attention to detail and committed to producing accurate, high-quality work
- Handle sensitive and confidential assignments with tact and diplomacy
- Ability to manage multiple tasks and meet deadlines
- Professional telephone manners
- Strong customer service orientation
- Ability to work in a self-directed manner with mínimal supervision
- Establish and maintain cooperative working relationships

**Rewards**
- Competitive base salary
- Hybrid working model

The AAA wishes to thank all applicants for their interest, however, only those selected for an interview will be contacted.

The Alberta Association of Architects is a self-governing professional association charged under the Architects Act with the registration of Architects and the licensing of Licensed Interior Designers. The Association regulates the practice of Architecture in the province of Alberta for the protection of the public and the administration of the profession.

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 20 per week

**Salary**: $22.00 per hour

**Benefits**:

- On-site parking

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Ability to Commute:

- Edmonton, AB T6E 4S1 (required)

Work Location: Hybrid remote in Edmonton, AB T6E 4S1

Application deadline: 2023-09-12

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