Executive & Administrative Assistant

4 weeks ago

Brampton, Canada Pillway Full time

**About Pillway**:
Pillway is a fast-growing digital pharmacy startup revolutionizing healthcare by providing seamless, personalized medication management for chronic and acute care patients. As we continue to grow, we are looking for an **Executive Assistant / Administrative Assistant** to support our CEO in managing day-to-day tasks and ensuring smooth office operations.

**Position Overview**:
**Key Responsibilities**:

- ** Office Administration**: Oversee general office management tasks, including ordering supplies, managing office vendors, and ensuring the office runs efficiently.
- ** Travel Coordination**: Arrange travel for the CEO, including flights, accommodations, and itineraries.
- ** Task & Project Management**: Assist the CEO in tracking key projects and deadlines, ensuring follow-ups are completed, and handling day-to-day tasks to optimize the CEO’s time. Manage the CEO’s task management tools (e.g., ClickUp and Slack).
- ** Meeting Preparation**: Prepare agendas and documents and provide the CEO with background research or notes.
- ** Communication Liaison**: Act as a point of contact between the CEO and various internal and external stakeholders, handling correspondence as needed.
- ** Event Planning**: Organize company events, meetings, and off-sites, managing all logistics and vendor relationships.
- ** General Support**: Provide additional administrative support as needed to ensure the CEO and the office run smoothly.
- ** Presentation & Documentation**: Prepare presentations, reports, and speaking notes for CEO meetings or events. Organize and manage board meeting materials as directed by the CEO.

**Qualifications**:

- ** Experience**: Minimum 2-4 years of administrative or executive assistant experience, ideally in a startup or fast-paced environment.
- ** Technology Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and familiarity with Slack and task management tools (e.g., Asana, Trello, ClickUp).
- ** Organizational Skills**: Exceptional ability to prioritize tasks, multitask, and keep the CEO’s day running efficiently.
- ** Communication**: Strong written and verbal communication skills, with a professional demeanor and the ability to manage confidential information discreetly.
- ** Problem-Solving**: Proactive and resourceful, able to identify problems and offer solutions before they escalate.
- ** Education**: Bachelor’s degree or equivalent work experience preferred.

**Next Steps**:
**Why Work With Pillway?**:
Joining Pillway means becoming part of a pioneering team dedicated to revolutionizing digital pharmacy in Canada. Here's why you should consider us:

- Competitive Benefits and Compensation: We offer market-aligned salaries, year-end bonuses, comprehensive health benefits, and the potential for participation in our Employee Stock Option Plan over time.
- Flexible Work Environment: Our culture thrives on flexibility, allowing you to balance work and personal life seamlessly.
- Inclusive and Dynamic Culture: Be part of a great workplace culture that values diversity, innovation, and teamwork.

Thank you for your interest in joining Pillway, and we look forward to learning more about you.

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