Bid & Tenders Specialist

6 months ago

Mississauga, Canada SECCAN Full time

**We are** a leading supplier of hardware specialty products, serving the commercial, institutional, industrial and multi-family residential construction building industry since 1970. We are committed to the same values and traditions that have served our customers for the past 50 years.

We have an new opening for a Bid and Tenders Specialist. They are responsible for coordinating and managing the end-to-end process of preparing, submitting, and tracking bids and tenders for SECCAN. This role requires strong in-depth knowledge of the bids and tenders’ processes. This role also required management skills, attention to detail, and the ability to work collaboratively with various internal departments to create compelling and competitive proposals.

**JOB DESCRIPTION**

MAIN TASKS AND RESPONSABILITES

1. Bid Preparation and Proposal Creation:

- Monitor & curate various RFP and bid websites.
- Analyze bid requirements, including scope, specifications, and deadlines.
- Collaborate with different departments to gather relevant information for proposal content.
- Develop proposal templates, outlines, and schedules.
- Write and edit proposal content, ensuring accuracy, clarity, and compliance with requirements.
- Craft persuasive and customized proposals that address client needs and showcase the organization’s strengths.
- Develop graphics, charts, and other visual elements to enhance proposal aesthetics and effectiveness.

2. Market Research:

- Research potential clients and competitors to identify market trends and gain a competitive edge.
- Review tender websites and other sources daily to identify opportunities in Canada to bid on all product lines.
- Stay updated on industry news, regulations, and emerging technologies that could impact bids.

3. Cost Estimation:

- Collaborate with finance and relevant departments to develop accurate cost estimates for projects.
- Ensure that cost proposals align with the technical and commercial aspects of the bid.

4. Compliance and Submission:

- Review and ensure all proposals comply with client requirements and guidelines.
- Coordinate the submission process, adhering to deadlines and submission formats.
- Maintain records of all bid-related documents and correspondence.
- Lead the pricing approval process

5. Client Engagement:

- Participate in pre-bid meetings, site visits, and client presentations as required.
- Address client inquiries and concerns during the bid evaluation process.

6. Post-Submission Activities:

- Track the status of submitted bids and tenders, providing updates to internal stakeholders.
- Gather feedback from clients on unsuccessful bids and use insights for continuous improvement.

KNOWLEDGE, AND ATTITUDE
- Proven experience in bid and tender management.
- Strong project management skills with the ability to handle multiple bids simultaneously.
- Attention to detail and the ability to work effectively under tight deadlines.
- Strategic thinking and problem-solving abilities.
- Negotiation skills for dealing with vendors, partners, and clients.
- Familiarity with proposal management software is advantageous.

**REQUIRED SKILLS,**
- Diploma in administration, Marketing, Engineering, or related field.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and collaboration tools.
- Bilingual (Major asset, French and English)
- Knowledge of contract law and procurement regulations is a plus.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company car
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L4V 1H9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project management: 10 years (preferred)
- Tenders: 10 years (preferred)

**Language**:

- French (preferred)

Work Location: In person

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