Accounts Receivable Administrator

2 weeks ago


Edmonton, Canada Zen Residential Full time

**Company Overview**:
Zen Residential Property Management is a distinguished and forward-thinking property management company dedicated to providing exceptional residential experiences to our tenants and property owners. With a commitment to excellence, innovation, and customer satisfaction, we have established ourselves as a trusted leader in the industry. Our mission is to create harmonious living environments that inspire comfort, convenience, and a sense of community.

**Role Overview**:
This role reports to the Director of Operations. As an Accounts Receivable (AR) Administrator, your role is integral to maintaining accurate financial records, ensuring timely payments, and facilitating effective communication with tenants. Your attention to detail and adherence to procedures contribute to our financial integrity and tenant relationships.

**Deposit Processing**:

- Handle the timely and accurate processing of in office payments/deposits received from tenants.
- Ensure proper documentation and record-keeping of all transactions including adding $50.00 Administrative charge to account.
- Adhere to financial procedures and controls to maintain accuracy and compliance.

**APW Processing**:

- Post APW’s not on Rent Café.
- Activate and deactivate APW’s.

**Verification of Lease Documents & Storage in Yardi**:

- Manage the lease administration process, ensuring accurate and up-to-date records in Yardi, our property management software.
- Enter all lease charges and additional fees in Yardi for new and renewing residents.
- Maintain organized lease files for easy access and retrieval.

**Letter Demand Sent on the 5th for All Arrears (Eviction Letters)**:

- Prepare and send eviction letters (letter of demand) to tenants in arrears as per the established timeline and legal requirements.
- Maintain accurate records of all eviction letters and related correspondence.

**Send Out Arrears Listing to PM Team**:

- Generate and distribute arrears listings to the property management team, providing them with an overview of tenants in arrears and their outstanding balances.
- Collaborate with the team to develop strategies for resolving arrears effectively.

**Post Late, NSF Fees and E-Transfers**:

- Accurately post late fees, NSF (Non-Sufficient Funds) fees and E-Transfers to tenant accounts in accordance with the lease terms and company policies.
- Ensure proper documentation and communication with tenants regarding fee assessments.

**Collect Outstanding Balances**:

- Actively communicate with tenants to collect late fees and NSF fees.
- Monitor tenant arrears and proactively follow up with tenants to address outstanding payments.
- Follow up on outstanding balances and coordinate with the appropriate departments to resolve payment issues.

**Arrears Administrator and Follow-up**:

- Track and document all communication related to arrears and payment arrangements in resident profile.
- Update weekly detailed arrears notes by resident - shared spreadsheet from Asset management.

**Qualifications**:

- High school diploma or equivalent; additional education in business administration or related field is a plus.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Proficiency in using property management software, such as Yardi.
- Basic knowledge of leasing and property management processes.
- Familiarity with legal and regulatory requirements related to eviction procedures.
- Ability to work effectively in a fast-paced environment and manage multiple priorities.
- Strong problem-solving and decision-making abilities.



  • Edmonton, Canada BrandSafway Full time

    **Accounts Receivable Administrator** We currently recruiting an **Accounts Receivable Administrator** to join our team in Edmonton, AB. The AR Administrator will be responsible for ensuring accuracy and efficiency of operations, and processing and monitoring a high volume of invoices and incoming payments. **Key Responsibilities**: - Track, code, and...


  • Edmonton, Canada BrandSafway Full time

    **Accounts Receivable Administrator** We currently recruiting an **Accounts Receivable Administrator** to join our team in Edmonton, AB. The AR Administrator will be responsible for ensuring accuracy and efficiency of operations, and processing and monitoring a high volume of invoices and incoming payments. **Key Responsibilities**: - Track, code, and...


  • Edmonton, Canada AFD Petroleum Ltd. Full time

    AFD Petroleum is searching for exactly the right person to provide exceptional customer service to our fuel distributor, and mining customers. **Is this you?**: Looking to kick-start your career in the world of credit administration? This role is perfect for enthusiastic individuals eager to learn and grow, with the guidance of our exceptional General...


  • Edmonton, Canada AFD Petroleum Ltd. Full time

    **Is this you?** - You are a smart, strong, customer service-oriented individual who can perform effective collection calls for accounts with past defined terms and credit limits. You are consistent with following up and communicating with customers with outstanding balances. - You are not just great with people but excited about the challenge of being a...


  • Edmonton, Canada Encore Trucking & Transport LTd. Full time

    **Encore is looking for someone to join our Administrative Support Team!** **If you have a background in Administrative Support and Accounts Receivables and a strong organizational and superior customers service skills - look no further!** Qualifications: - 1-3 years of accounts receivables and administrative experience - Highly organized and meets...

  • Account Receivable

    3 months ago


    Edmonton, Canada Sirius Instrumentation Full time

    At Sirius Controls, we currently have an opening for a full-time position as an Account Receivable professional, and we are enthusiastically searching for a committed individual to join our dynamic team. In this role, you will be vital in managing and maintaining our accounts receivable process. **As an Account Receivable at Sirius Controls, you will**: -...

  • Account Receivable

    3 months ago


    Edmonton, Canada Sirius Instrumentation Full time

    At Sirius Controls, we currently have an opening for a full-time position as an Account Receivable professional, and we are enthusiastically searching for a committed individual to join our dynamic team. In this role, you will be vital in managing and maintaining our accounts receivable process. **As an Account Receivable at Sirius Controls, you will**: -...

  • Accounts Receivable

    3 months ago


    Edmonton, Canada DXP | Natpro Full time

    **National Process Equipment (NATPRO) is recruiting for an Accounts Receivable / Collections Administrator for our office in Edmonton. The role pertains to performing accounting and clerical tasks related to the efficient maintenance and collections of accounts receivable.** **Responsibilities** - Manage collection efforts and calls for overdue...

  • Accounts Receivable

    3 months ago


    Edmonton, Canada DXP I NatPro Full time

    **National Process Equipment (NATPRO) is recruiting for an Accounts Receivable / Collections Administrator for our office in Edmonton. The role pertains to performing accounting and clerical tasks related to the efficient maintenance and collections of accounts receivable.** **Responsibilities** - Manage collection efforts and calls for overdue...

  • Accounts Receivable

    3 months ago


    Edmonton, Canada DXP I NatPro Full time

    **National Process Equipment (NATPRO) is recruiting for an Accounts Receivable / Collections Administrator for our office in Edmonton. The role pertains to performing accounting and clerical tasks related to the efficient maintenance and collections of accounts receivable.** **Responsibilities** - Manage collection efforts and calls for overdue...

  • Accounts Receivable

    3 months ago


    Edmonton, Canada DXP | Natpro Full time

    **National Process Equipment (NATPRO) is recruiting for an Accounts Receivable / Collections Administrator for our office in Edmonton. The role pertains to performing accounting and clerical tasks related to the efficient maintenance and collections of accounts receivable.** **Responsibilities** - Manage collection efforts and calls for overdue...


  • Edmonton, Canada Right at Home Housing Society Full time

    **ABOUT THE ORGANIZATION**: Right at Home Housing Society (RAHHS) provides a positive alternative for Edmontonians currently without a home, living in substandard accommodation, or spending a disproportionate amount of their income on housing. We offer a range of supportive services for our residents, including a non-judgmental and inclusive community,...


  • Edmonton, Canada ClaimsPro LP - Shared Services Full time

    Company: ClaimsPro LP - Shared Services Accounts Receivable Administrator, Hybrid, Full-Time, (Edmonton, AB, Canada) Overview Reporting to the Accounts Receivable Manager, you will play a key role in achieving the goals of the department while fostering an environment of high performance. As a key member of the Finance team, you will contribute your...


  • Edmonton, Canada Valard Group of Companies Full time

    Valard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy. Valard Construction LP is looking...


  • Edmonton, Canada Freedom Ford Full time

    **Job Overview** **Duties**: - Process accounts and incoming payments in compliance with financial policies and procedures - Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data - Prepare bills, invoices, and bank deposits - Reconcile the accounts receivable ledger to...


  • Edmonton, Canada Sirius Instrumentation Full time

    Seeking a full-time Accounts Receivable and collections to join our team. **As a Billing Clerk at Sirius, you will**: - Preparing invoices and billing statements. - Reminding customers about upcoming payments or past-due accounts. - Using software to send invoices and payment reminders electronically. - Record payments received from customers. - Organizing...


  • Edmonton, Canada Scandinavian Building Services Full time

    Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service,...


  • Edmonton, Canada Edmonton Kenworth Full time

    **The Role** Edmonton Kenworth Ltd. is looking for an Accounts Receivable Assistant reporting to the Credit Manager, who is to perform a multitude of Credit/Accounting related administrative tasks. The position is responsible for ensuring that all customer accounts are paid accurately and in a timely manner, and accounts receivable/credit records are kept...


  • Edmonton, Alberta, Canada David Aplin Recruiting Full time

    David Aplin Recruiting is collaborating with a reputable real estate firm to seek an Accounts Receivable Coordinator who will also take on various administrative and reception responsibilities within the office. This role involves a contract position in a professional setting with opportunities for extension. Accounts Payable/Receivable Responsibilities:...


  • Edmonton, Alberta, Canada AFD Petroleum Full time

    Job SummaryA dynamic and customer-focused Accounts Receivable/Credit Administrator is sought by AFD Petroleum to provide exceptional service to our fuel distributor and mining customers. This role is ideal for enthusiastic individuals eager to learn and grow in the world of credit administration.Key ResponsibilitiesNurture strong relationships with customers...