Clerical Assistant, Objective Structured Clinical

1 day ago


Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant, Objective Structured Clinical Examination and Curriculum Support, Medicine**:
**Primary Purpose**: The primary purpose of this role is to support the work of the Senior Administrative Coordinator; working collaboratively with Year Chairs, Regina campus staff, the CLRC and Dilawri Simulation Centre staff to support student orientation, OSCE’s, and tutor recruitment. The other portion of this role will support the Administrative Coordinator; Curriculum Integration and Evaluation manage Pre-Clerkship Foundation courses and Examsoft.

**Nature of Work**: This position will report directly to the Manager, UGME and work collaboratively with the Senior Administrative Coordinators for daily tasks; with input from the Year Chairs, Pre-Clerkship and Clerkship Admin, and Year Chairs.. This position is part of a team of UGME support staff that work with faculty in the delivery of both pre-clerks and clerkship students.

With mínimal supervision, the position requires independent judgment, and the ability to shift deadlines and/or priorities. The position will be privy to confidential, sensitive student information and requires considerable discretion. In addition, the incumbent will be required to model and adapt practices to solve complex scheduling requests. The role requires the incumbent to physically located in the UGME, College of Medicine.

**Typical Duties**:
Senior Administrative Coordinator:

- Support role for in-person and virtual delivery of Orientation and OSCE’s; includes organization of schedules, event debrief meetings, minute taking, photocopying, delivery, catering, room booking, video conferencing, Zoom, and tutor payment.
- Distribution of communication to students, faculty, and staff.
- Collection and storage of required forms and documents
- Update SharePoint, One45 (Course Build), and Canvas for orientation and OSCE’s.
- Other duties as assigned.

Administrative Coordinator; Curriculum Integration and Evaluation:

- Send weekly reminders & Consent to Record notices for faculty teaching within the Foundations Modules
- Post lecture notes and recordings on Canvas
- Organize & create small group sessions in One45
- Take attendance for sessions
- Submit tickets for room booking and ICT support
- Book various types of meetings
- Manage patient voice sessions for Cardiovascular Module
- Other duties as assigned

**Qualifications**

**Education**: A Business Administrative Certificate or secretarial diploma is required. A Bachelor’s Degree in a related health field or educational setting is considered an asset. A combination of education and experience may be considered.

**Experience**: 1-3 years of related, administrative experience is required. Strong comfort level with data base software will assist in success in the role.

**Skills**: Usask software programs such as One45 and Canvas, as well as the Microsoft Office Suite.

**Department**: College of Medicine
**Status**: Term 2 years with the possibility of extension or becoming permanent
**Employment Group**: CUPE 1975
**Shift**: Mon-Fri 8am-4:30pm
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Specialist Professional
**Salary Phase/Band**:Phase 4
**Posted Date**: 9/25/2024
**Closing Date**: 10/29/2024 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus



  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Reception & Clinical Supports**: **Primary Purpose**: The primary purpose of the position is to provide reception, scheduling, administrative, undergraduate and postgraduate support to the staff, learners, faculty members and clinical leaders of the Department of Anesthesiology, Perioperative Medicine & Pain Management. **Nature of...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Reception & Clinical Supports**: **Primary Purpose**: The primary purpose of the position is to provide reception, scheduling, administrative, undergraduate and postgraduate support to the staff, learners, faculty members and clinical leaders of the Department of Anesthesiology, Perioperative Medicine & Pain Management. **Nature of...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (MPT Program) Assistant**: **Primary Purpose**: This position provides day-to-day support for the General Office and provides administrative support for faculty and instructors, the Clinical Education Program, and other committees; and assists the Academic Program Assistant with clerical duties. **Nature of Work**: This position reports directly...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (Administrative) Assistant**: **Primary Purpose**: This position provides administrative support to a diverse group of patients, students, staff, and dentists within a clinical dentistry setting to support the delivery of patient care and the clinical student experience. The position is responsible for providing continuity of care and ensures...

  • Clinic Assistant

    1 week ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Summary Support the work unit as a Clinic Assistant, performing clerical and patient care tasks in a Radiation Therapy, Systemic Therapy, Outpatient Services, Clinical Trials and Hematology and Blood and Marrow Transplant Program setting. Job Description The Clinic Assistant supports the work unit by performing a variety of clerical and patient care...

  • Clinic Assistant

    1 day ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Support the work unit as a Clinic Assistant, performing clerical and patient care tasks, and reporting to a Director or Site Leader/Manager in Radiation Therapy, Systemic Therapy, Outpatient Services, Clinical Trials and Hematology and Blood and Marrow Transplant Program. Job Description The Clinic Assistant supports the work unit by performing a variety...

  • Clinic Assistant

    1 week ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Summary: Part-time temporary Clinic Assistant position available at the Saskatoon Cancer Centre, supporting the work unit with clerical and patient care tasks. Job Description The Clinic Assistant supports the work unit by performing a variety of clerical and patient care tasks. This position reports to a Director or Site Leader/Manager in Radiation...

  • Clinic Assistant

    2 weeks ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Title: Clinic Assistant Company: Saskatchewan Cancer Agency The Saskatchewan Cancer Agency is seeking a highly skilled and compassionate Clinic Assistant to join our team at the Saskatoon Cancer Centre. As a Clinic Assistant, you will play a vital role in supporting the work unit by performing a variety of clerical and patient care tasks. Key...

  • Clerical Assistant

    6 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: The primary purpose of this position is to provide high quality customer service and comprehensive clerical assistance to support the effective and efficient operations within multiple departments or units in the College of Engineering. This includes providing high quality support for administrative processes to...

  • Clinic Assistant

    2 months ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Description Closure Date: August 13, :59 PM CST Position #: 79706 Union: Saskatchewan Government and General Employees Union Bargaining Unit: SGEU - Saskatchewan Cancer Agency City/Town: Saskatoon Facility: Saskatoon Cancer Centre Department: Radiation Therapy Type: Temporary Full-time Expected Start Date: August 27, 2024 Expected End Date: December...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Department of Medicine**: **Primary Purpose**: The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education. **Nature of Work**: Reporting to the...

  • Clinic Assistant

    4 weeks ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Description Position #: 201060Expected Start Date: September 16, 2024Union: SEIUFacility: Public Health Office - SaskatoonCity/Town: SaskatoonDepartment: Primary Health Services - Region DefinedType: Part-time regularFTE: 0.75Shift Information: Days, EveningsHours of Work: 12 shifts of 4 hours and 15 shifts of 8 hours per 6 weeksRelief: NoFloat: NoField...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Indigenous Law Centre**: The Indigenous Law Centre (ILC), College of Law is undergoing a revitalization. We are seeking an Indigenous Assistant who is enthusiastic and welcoming to a diverse group of students, faculty, staff and community members. The assistant will be part of a small team within the ILC and part of a larger team for...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Indigenous Health**: The Office of Vice Dean Indigenous Health (OVDIH) is a unit within the Dean’s Office at the College of Medicine and will work closely with the Department of Indigenous Health and Wellness (DIHW) to help set up and grow the department in a sustainable and good way as well as ensure that high level aspirations of...


  • Saskatoon, Canada University of Saskatchewan Full time

    Department Support, Clerical Assistant Primary Purpose: To provide administrative/clerical support to the department of Medicine administrative office and Postgraduate Medical Education (PGME) subspecialty programs.  Nature of Work: Reporting to the Manager, the incumbent will provide administrative support to the Department of Medicine main...

  • Clinic Assistant

    2 months ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Description Position #: 201060Expected Start Date: September 02, 2024Union: SEIUFacility: Warman Primary Health CentreCity/Town: WarmanDepartment: Primary Health Centre Waman MartensvilleType: Part-time temporaryExpected Up to Date: July 31, 2026FTE: 0.75Shift Information: Days, EveningsHours of Work: 12 shifts of 4 hours and 15 shifts of 8 hours per 6...

  • Clinic Assistant

    4 weeks ago


    Saskatoon, Canada Health Careers in Saskatchewan Full time

    Job Description Position #: 201060Expected Start Date: September 16, 2024Union: SEIUFacility: Public Health Office - SaskatoonCity/Town: SaskatoonDepartment: Primary Health Services - Region DefinedType: Part-time regularFTE: 0.75Shift Information: Days, EveningsHours of Work: 12 shifts of 4 hours and 15 shifts of 8 hours per 6 weeksRelief: NoFloat: NoField...


  • Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Clerical Support Supervisor - Administrative Services Division Please be informed that a strong internal candidate has been identified. The College of Arts and Science encompasses a variety of departments across the natural sciences, social sciences, and humanities, along with the School for the Arts. It also includes several institutes, centers, and...

  • Clinic Assistant

    4 weeks ago


    Saskatoon, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Description Closure Date: September 3, :59 PM CST Position #: 098736 Union: Saskatchewan Government and General Employees Union Bargaining Unit: SGEU - Saskatchewan Cancer Agency City/Town: Saskatoon Facility: Saskatoon Cancer Centre Department: Systemic Therapy & Outpatient Services Type: Full-time temporary Expected Start Date: September 9, 2024...


  • Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Clerical Support Supervisor - Administrative Services Division Please be informed that a strong internal candidate has been recognized. The College of Arts and Science encompasses 18 departments across various disciplines, including natural sciences, social sciences, and humanities, along with the School for the Arts. The college also houses several...