Clerical Assistant

5 months ago

Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant (Office Coordinator), English/Administrative Support Group**:
The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus. The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds. The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other department
- and program-specific duties for departments and programs in the College of Arts and Science.

**Primary Purpose**:To provide clerical and administrative support to the Department of English, to the head of the department, and to the English undergraduate chair. This position also provides administrative support for the Master of Fine Arts in Writing program.

**Nature of Work**: Reporting to the ASG Manager and as a member of the ASG, taking day-to-day direction from the department head and the undergraduate chair, this position provides clerical and administrative support for the Department of English. The work is diverse in nature and requires a good understanding of a variety of administrative tasks. The position exercises decision-making in accordance with established policies and procedures. The position establishes and maintains professional working relationships with a diverse group including students, staff, instructors, faculty members, the University community and various stakeholders. All work is carried out in adherence to established College of Arts and Science and Department of English policies and procedures.

**Typical Duties or Accountabilities**:Responsible for day-to-day clerical and administrative support for the department head and the undergraduate chair including:

- Effectively coordinating discipline-specific activities, initiatives, and projects in the department;
- Assisting with course timetabling and class builds and with promotion of courses and programs, such as through the course handbook;
- Facilitating peer and student teaching evaluations;
- Processing special permission forms for students;
- Supporting recruitment of faculty and coordinating hiring of sessionals;
- Assisting in the preparation of annual salary reviews and CV updates;
- Assisting in the preparation of documents related to collegial processes such as tenure and promotion;
- Providing support for departmental meetings;
- Coordinating events and guest visits;
- Facilitating external and internal communications, including web content, news, and notices;
- Assisting with coordination of financial transactions for faculty members;
- Maintaining internal departmental documents, databases, and filing systems;
- Signing out keys/equipment;
- Distributing mail; and,
- Other duties as assigned by the Manager of the ASG and the department head where appropriate.

This position liaises between the department and the ASG, and routinely shares work as appropriate with members of that group. As part of the ASG, this position provides clerical and administrative support to the department head, undergraduate chair, and department while remaining an integral part of the central unit. This position supports other departments in the College of Arts and Science, providing coverage and relief, as assigned by the ASG Manager.

**Education**: Completion of Grade 12 and successful completion of an administrative assistant course through a recognized business college. An equivalent combination of education and experience may be considered. A university degree is an asset, as are knowledge, understanding, and acquired work experience in an office and university setting.

**Experience**: Three to five years of office experience is required, preferably in a university setting. Knowledge of College of Arts and Science and University of Saskatchewan policies and procedures would be an asset.

**Skills**:Demonstrated strong organizational, time management, and relationship building skills; proven ability to work in a high volume setting and manage multiple projects with competing demands and deadlines; ability to maintain meticulous attention to detail and ensure accuracy; demonstrated professional maturity, judgment and decisiveness; ability to be self-directed and to take initiative; ability to work independently as well as collaboratively; effective interpersonal and communication skills, both written and verbal; proven ability to handle interactions with tact, diplomacy and intercultural sensitivity and to maintain confidentiality; proven ability to coordinate projects; demonstrated ability to interact effectively with internal and external stakeholders; and demonstrated strong computer skills including

  • Clerical Assistant

    7 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: The primary purpose of this position is to provide high quality customer service and comprehensive clerical assistance to support the effective and efficient operations within multiple departments or units in the College of Engineering. This includes providing high quality support for administrative processes to...

  • Esc Clerical Assistant

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **ESC Clerical Assistant**: **Primary Purpose**: The primary purpose of this position is to provide high quality customer service and comprehensive clerical assistance to support the effective and efficient operations within multiple departments or units in the College of Engineering. This includes providing high quality support for administrative processes...

  • Clerical Assistant

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Music/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen...

  • Clerical Assistant

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Operations Assistant)**: **Primary Purpose**: The primary purpose of this position is to provide comprehensive clerical and administrative assistance to support the effective and efficient operations of the Department of Soil Sciences in the College of Agriculture and Bioresources. The position is responsible for providing a wide-range...

  • Clerical (Mpt Program) Assistant

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (MPT Program) Assistant**: **Primary Purpose**: This position provides day-to-day support for the General Office and provides administrative support for faculty and instructors, the Clinical Education Program, and other committees; and assists the Academic Program Assistant with clerical duties. **Nature of Work**: This position reports directly...

  • Office Coordinator

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Office Coordinator (Clerical Assistant) - Math and Stats/Admin Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...

  • Clerical Assistant, Indigenous Law Centre

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Indigenous Law Centre**: The Indigenous Law Centre (ILC), College of Law is undergoing a revitalization. We are seeking an Indigenous Assistant who is enthusiastic and welcoming to a diverse group of students, faculty, staff and community members. The assistant will be part of a small team within the ILC and part of a larger team for...

  • Clerical Assistant

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Department of Chemistry/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant - Reception**: **Primary Purpose**: To provide client services within the reception areas of the Veterinary Medical Centre (VMC) **Nature of Work**: Reporting directly to the Supervisor, Client Services, this position functions as a member of the client reception team within a fast paced, demanding environment. The environment involves...

  • Office Coordinator

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Office Coordinator (Clerical Assistant), School for the Arts/Administrative Support Group**: The College of Arts and Science includes 18 departments that span the natural and physical sciences, the social sciences, and the humanities; the college is also home to the School for the Arts. Several institutes, centres, and interdisciplinary programs are also...

  • Clerical (Administrative) Assistant

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (Administrative) Assistant**: **Primary Purpose**: This position provides administrative support to a diverse group of patients, students, staff, and dentists within a clinical dentistry setting to support the delivery of patient care and the clinical student experience. The position is responsible for providing continuity of care and ensures...

  • Clerical Assistant, Department of Medicine

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Department of Medicine**: **Primary Purpose**: The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education. **Nature of Work**: Reporting to the...

  • Clerical Assistant

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Assistant Financial Coordinator), Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant - Customer Support Assistant, Residence Services Office**: **Primary Purpose**: The incumbent will provide a range of administrative and clerical support within the Residence Services Office and act as the first point of contact with residents/guests and students providing administrative support and quality customer service, as well as...

  • Clerical Assistant, Student Wellness Centre

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Student Wellness Centre**: **Primary Purpose**: to participate in and monitor the delivery of all clerical and administrative functions within the Student Wellness Centre (SWC), an interdisciplinary Primary Health Care Site. **Nature of Work**:Reporting to the Director of the Student Wellness Centre with supervision provided by the...

  • Clerical Assistant

    6 days ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    About the RoleWe are seeking a highly organized and detail-oriented Clerical Assistant to join our team in supporting the Master of Physician Assistant Studies (MPAS) program.This is an excellent opportunity for individuals who enjoy working in a fast-paced environment, providing administrative support to facilitate the successful implementation and launch...

  • Clerical Assistant, Admissions, Undergraduate

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Admissions, Undergraduate Medical Education Program**: **Primary Purpose**: To provide confidential administrative support to the Undergraduate Medical Education MD Program Admissions Office in the College of Medicine. **Nature of Work**: Reporting to the Admissions Coordinator, the clerical assistant is a key member of the Admissions...

  • Clerical Assistant, Department of Medicine

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    Clerical Assistant, Department of Medicine Primary Purpose:  The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education.  Nature of Work: Reporting to the...

  • Clerical Assistant, Graduate Support

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Graduate Support - Computer Science/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...

  • Clerical Assistant, Advancement and Vice Deans

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Advancement and Vice Deans, College of Medicine**: **Primary Purpose**: To provide efficient high level administrative support to the College of Medicine Advancement Team, along with providing support to the Vice-Dean Faculty Engagement and the Vice-Dean Education. **Nature of Work**: Reporting to the Director of Advancement within the...