Program Assistant, Master of Physician Assistant Studies

4 months ago

Saskatoon, Canada University of Saskatchewan Full time

Program Assistant, Master of Physician Assistant Studies

Master of Physician Assistant Studies (MPAS)

The Master of Physician Assistant Studies (MPAS) program is a new 2-year professional graduate program in the College of Medicine. This program will launch its first cohort in Fall 2025, with 20 students. The first year focuses on clinical science primarily in a classroom setting, while the second year is composed of clinical placements.

Primary Purpose: To provide administrative support to facilitate the successful implementation and launch of the MPAS program.

Nature of Work: Reporting to the Manager, the Clerical Assistant plays an integral role in managing all clerical aspects of the MPAS program. The incumbent will work in a fast-paced environment and must demonstrate the ability to work both independently and as part of a team, while maintaining strict confidentiality. This position is characterized by constant deadlines, continuous changes, and shifting priorities, and will require the individual to work independently with moderate supervision and day-to-day guidance from the Manager. Initially, this role will provide clerical support to the Admissions and Curriculum Leads until the program launch. Post-launch, the responsibilities of this role may evolve to focus more specifically on one of these areas. Flexibility and adaptability are key attributes for success in this position.

Typical Duties or Accountabilities:

Provide comprehensive clerical support to the Admissions Lead, including managing applicant communications and records. Coordinate logistics and scheduling for curriculum-related activities, including booking rooms and arranging necessary equipment. Assist in organizing and executing the MPAS orientation, including scheduling presenters and managing event logistics. Facilitate the creation and distribution of necessary identification and access materials, such as hospital badges. Support the MPAS Program Manager with document management and other clerical tasks. Perform additional duties as assigned to support the ongoing development and operation of the MPAS program.

Technical Duties:

Ensure that One45/Elantra data is accurate for the MPAS program Utilize Canvas, Panopto, One45, Elantra, and Zoom to support course delivery Use SharePoint to manage committee work, policies and procedures, and student attendance

Education: Completion of Grade 12 and a recognized post-secondary administrative assistant program is required. An equivalent combination of training and experience may be considered.

Experience: Three to five years of related experience is preferred. Proficiency with Microsoft Office Word and Excel is required. Experience working with One45/Elantra (curriculum management software) and SharePoint is an asset. Knowledge of University processes, including Canvas, Zoom, Panopto, and Banner would be an asset.

Skills: This role requires highly effective interpersonal skills coupled with the ability to develop and maintain working relationships with colleagues. Also, the ability to prioritize and function in a demanding setting with numerous, often competing deadlines; excellent verbal and written communication skills; ability to interact effectively with students, faculty and other staff, handling interactions with professionalism (tact, discretion, confidentiality, and cultural sensitivity); meticulous attention to detail; ability to recognize and analyze problems, to propose effective solutions and to refer issues to other staff as appropriate. Success in this role requires balancing the ability to work independently and as part of a team, recognizing both boundaries of the position, scope, and opportunities for growth; following instructions, policies and procedures while exercising initiative; setting priorities and seeking assistance when needed. Applicants should demonstrate efficiency with Microsoft Office Software and would benefit from knowledge of University and College procedures.

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