Executive Assistant

3 months ago

North Vancouver, Canada Sprucehill Homes Full time

**Executive Assistant**

**Benefits**
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Access to our office gym
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home (most of the time)

**Job description**

Hey there Thanks for checking out our ad

Are you:

- insanely organized
- super duper detail oriented
- a fabulous communicator
- patient enough to deal with a team that is a little all over the place
- strong enough to hold your ground when you know something needs to be done a certain way
- happy to work in a team or a solo situation
- a self starter
- energetic
- enthusiastic
- not flustered easily
- comfortable on the phone (we have a phone first policy)
- looking for something to keep you busy, but not too busy
- looking for **somewhat** flexible work hours?

Do you have:

- 2 or more years of C level EA experience
- a strong and consistent internet connection at home
- 40 WPM typing speed or better
- good to very good Excel knowledge
- proven positive client service background
- the ability to stay on task or reprioritize tasks as needed
- a strong grasp of the written English language and a love for proofreading (or at least don’t despise it)

Are we still on the same page here? Then read on

We are Sprucehill Homes. An award winning North Shore renovator and custom home builder. And we are looking for someone to join our team of amazing people.

About the role...We are looking to bring yet another awesome person to an already awesome team on board to help us stay organized. If you have some construction experience, fantastic. If not, no biggie. What we really need is someone with a patient and organized demeanor and a passion for the details. You will be expected to:

- digitally file business and team member documents, and marketing materials
- liaise with vendors and keep our back-end systems up to date
- help keep the boss’s inbox organized
- help keep the boss’ calendar organized and up to date
- support two people with tons of ideas and not enough time to execute them
- update client files and support the admin team with data entry
- use your personal vehicle to pick up office supplies and product samples from time to time (there is compensation for mileage)
- deliver client gifts
- arrange meetings within the team, with clients, vendors, and business partners
- plan team events
- prepare for managers’ meetings (book meeting rooms, confirm the agenda, build slide presentation, and order lunch)
- take minutes during management meetings
- ensure the management team doesn’t miss communications, remind them of outstanding tasks/approvals
- back up the admin team
- ensure business licenses are up to date and CPD credits are completed on time
- order office supplies
- renew licenses as needed
- prepare contracts and assist the design team with DocuSign for permitting

Ideally, you will also be able to come up with systems or ideas to make our already organized systems even more organized.

I'm sure there's more, but that gives you a pretty good idea of what the work is. Because of how we have set up our business, we can perform most of our work remotely.

We pride ourselves on leveraging technology to execute our projects more efficiently than the rest. The absolute minimum characteristic of every member of our team is that they truly care about the work they do and take great pride in performing that work.

**Sprucehill's Core Values (THIA)**:
Transparency Honesty Integrity Accountability

**Our Mission**:To deliver exceptional quality homes, renovations, and individualized customer experiences.

**Our Vision**:
We will change our clients’ lives through elegant and functional design.

We will leverage technology whenever and wherever possible to maximize efficiency and effectiveness throughout our organization while maintaining an insatiable appetite for quality, innovation, and customer satisfaction.

Come for the job, stay for the people

Pay: $60,000.00-$80,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in North Vancouver, BC V7P 3P9

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