Administrative Professional

3 months ago

Edmonton, Canada Fillmore Construction Full time

**Built differently, growing continuously. **At Fillmore Construction, we focus on innovation, integrity, passion, and people. Our mandate is to provide every client, employee, consultant, and trade partner with exceptional performance, integrity, and fairness. We love to build, foster meaningful relationships, and grow. These are our values, and if they align with yours, we’d like to get to know you

A proudly Canadian family and employee-owned company, we are headquartered in Edmonton and operate throughout Western Canada. In the past five years, we have expanded our office operations to Kelowna, BC, and, most recently, Calgary, AB.

At Fillmore Construction, we have a passion for excellence and strive to create a culture that embraces hard work, balance, and play. We are looking for people who want the most out of work and most out of life.

**The Opportunity**

Fillmore Construction is looking to welcome an experienced Administrative Professional to our main office location in Edmonton, AB. As a key touch point for the organization, you are someone who is very personable, organized, and has remarkable verbal and written communication skills. With the ability to manage concurrent tasks, you ensure seamless communication throughout all levels of the organization and efficiency for administrative operations. Reporting to the Executive Assistant, this position is a central support resource for all areas of the organization.

The schedule for this position is Monday to Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 4:00 p.m.

**Your Key Responsibilities**
- Answer incoming phone calls, responding to general inquiries and re-directing calls to the appropriate personnel or department
- Welcome visitors to the facility, directing them to the appropriate personnel or boardroom
- Assist with the organization and preparation of on-site client meetings
- Maintain collaborative workspace areas and assist with boardroom bookings
- Order, maintain inventory, and replenish office lunchroom amenities and consumable office supplies
- Assist with the administration of calendars and bookings
- Assist with travel and accommodation bookings
- Support internal and external event management and scheduling (may occur outside of standard schedule)
- General administrative duties including photocopying, scanning, filing, data entry, printing, etc
- Scheduling maintenance and servicing of printers, copiers, shredders, etc
- Support all areas of the organization with general administrative duties, as required
- Receive, sort, and distribute incoming mail and courier packages
- Other duties, as required.

**Your Key Qualifications**
- High School Diploma or equivalent, Administrative Professional Certificate or Diploma is considered an asset
- 3 - 5 years of direct work experience in a receptionist capacity
- Advanced knowledge and demonstrated experience with the full Microsoft Suite
- Ability to operate multi-line phone system
- Professional verbal and written communication skills

**What We Bring**
- Competitive compensation and a comprehensive benefits package
- Employee ownership opportunities and profit sharing
- Work & family life balance
- Annual salary, performance, and development reviews with opportunities for advancement
- A supportive team environment where your contributions are valued
- Regular local & company-wide engagement opportunities
- Unwavering commitment to workplace safety
- Our organization is aware of individuals claiming to represent our company, often times to international job seekers._ _We have received inquiries about false offers of employment or interview requests that have been made without our knowledge or approval._ These activities are fraudulent and are _intended is_ to extract money from applicants in return for an interview, employment offer or work visa._
- Please note, our organization will never contact job seekers with unsolicited offers, nor _would_ we require payment for any reason related to an offer of employment. We strongly encourage all individuals to _carefully scrutinize_ all recruitment communication and not respond to unsolicited job offers._

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