Administrative Assistant

7 days ago

Anjou, Canada Millwrights Local 2182 Mecanicien Industriel Full time

**ADMINISTRATIVE ASSISTANT**

You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive, high-level Member services and administrative support.

**QUALIFICATIONS**:

- A minimum of 5 years’ relevant employment experience;
- Must be fully bilingual in French and English.
- Proficient in Sage Accounting.
- Demonstrated experience and ability to effectively establish priorities and meet deadlines while working in a high-pressure work setting;
- Must have the ability to work independently, set and meet deadlines with mínimal supervision;
- Dedicated to keeping and maintaining confidentiality;
- Strong attention to detail;
- Flexibility, problem solving skills with good judgement in duties and representing the organization;
**ADMINISTRATIVE SKILLS AND EXPERIENCE**:

- Performing receptionist duties, including answering phones, taking messages, receiving daily mail, and greeting visitors;
- Maintaining appropriate filing systems;
- Cross‐training on printing and other functions;
**COMMUNICATION AND INTERPERSONAL SKILLS**:

- You have demonstrated communication and interpersonal skills, tact and diplomacy to work effectively with staff, managers, suppliers and to provide Member and reception services
- Demonstrated written communication skills to prepare standard correspondence such as letters, memoranda, reports and presentations.
- Respond to member inquiries and forward inquiries to the relevant Staff Representative or Executive member;
- Receive, process and distribute incoming mail; review correspondence and refer to appropriate person or initiate reply as required; process outgoing mail and courier deliveries as required;
**FINANCIAL SKILLS**:

- You have the ability to maintain and monitor the office budget, process invoices and reconcile purchasing card statements and expense claims.
- You have the ability to maintain budget spreadsheets for transfer payment programs, prepare financial letters and budget attachments.
- You have the ability to complete various financial forms and documents.
- Your accounting skills enable you to produce financial reports.
- Receive, deposit and record membership dues and dues forms;
- Work with the per capita databases, including daily deposit, input into the database, daily and monthly balance reconciliation, and support for the annual audit process;
**ORGANIZATIONAL, REASONING, PROBLEM-SOLVING AND ANALYTICAL SKILLS**:

- You have proven organizational, reasoning, problem-solving and analytical skills to:

- Set priorities, respond to demands and work independently;
- Manage the routing of correspondence packages, coordinate meetings, travel accommodation arrangements.
- Compile information for meetings and presentations.
- Maintain filing systems; and
- Deal with confidential information and determine appropriate release of information.

**COMPUTER PROFICIENCY SKILLS**:

- You have the ability to use financial and attendance management systems to produce correspondence and reports to enter and maintain financial and staffing data.

Please note that all positions at our company are paid positions. Internship positions are not available.

Pay: $35.19 per hour

Expected hours: 40 per week

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- English not required
- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 5 years (preferred)
- Administrative experience: 5 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected start date: 2024-05-01

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