Project Assistant Full-time

6 months ago

Abbotsford, Canada Kinghaven Peardonville House Society Full time

Kinghaven Treatment Centre was established in 1971 as MSA Halfway House. Over the past 45 years it has evolved into one of the country’s premier intensive residential treatment centers having served in excess of 28,000 adult men who present with problematic use of mood-altering substances. Located in the tranquil Fraser Valley of British Columbia, our campus also includes the new George Schmidt Centre, a 31 unit second-stage housing facility.

Peardonville House Treatment Centre was founded in 1987 as an adult women’s treatment facility to serve the ever-increasing demand of services for women in addiction. In 1990, at the request of the provincial government, the “Moms and Kids” program was launched to allow women struggling with addiction to bring their under-school-age children to treatment with them and have them share in the residential recovery experience.

The Project Assistant is responsible for providing effective administrative support to the Employment Readiness Program in relation to centralized administration. Working collaboratively with the case management team, as well as approved subcontractors and all other stakeholders as required. The Project Assistant is a detail-oriented position and will possess a consistently positive, approachable and professional attitude, with the desire and ability to knowledgeably and proactively support all aspects of Employment Readiness Program in order to ensure the objectives and outcomes of all funded projects are met in a consistent manner. The position reports directly to the Housing and Employment Services Manager.

**Hours of Work**:Monday - Friday, 8am - 4pm

BCGEU Community Subsector, Grid 25

**Key Duties & Responsibilities**:

- Compiles, maintains, and ensures completion of all required documentation in electronic and physical case files, in accordance with the required standards
- Provides and maintains the appropriate databases for tracking progress and statistics of each client which are then used for reports, to track milestones of case management
- Creates content for and maintains social media platforms under the supervision of the Housing and Employment Services Manager
- Organizes and regulates special events including workshops, career fairs and hosting guest speakers by performing duties such as scheduling session times, booking facilities and acquiring materials
- Greeting visitors and answering phones
- Adjusting staff schedules and updating the master calendar
- Running errands
- Picking up supplies and office equipment
- Filing forms and documents
- Sending invoices and collecting receipts
- Coordinating staff meetings
- Writing down minutes and meeting summaries
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Handling administrative requests and queries from senior leadership

**Skills and Abilities**:

- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Strong administrative skills and computer proficiency with specific emphasis on MS Office (Word, Excel, Outlook) and customized databases
- Bookkeeping or basic accounting experience desired; including the proven ability to accurately balance petty cash and maintain inventories.
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Demonstrated experience providing services and support to individuals with complex barriers.
- Proven ability to successfully work with and support individuals from a broad range of cultural backgrounds based on a sensitivity to, and understanding of, the unique challenges they may face.
- Proven experience in a busy customer-service focused role with the ability to effectively problem-solve and resolve conflicts both in-person and in a virtual service delivery environment.
- Proven ability to consistently develop rapport and collaborative working relationships with diverse clients, team members, contractors, and the general public

**Qualifications & Requirements**:

- Post-secondary diploma or certificate; with a focus on administration or an equivalent preferred.
- A minimum of 1 year administration experience preferably in the field of employment, counselling or other support services industry with high client activity.
- Valid Class 5 Drivers’ License and clear driver’s abstract
- Occupational First Aid Level 1
- Criminal records check (vulnerable clearance)

**Job Types**: Full-time, Fixed term contract

Pay: $30.53 per hour

**Benefits**:

- Casual dress
- Discounted or free food
- On-site parking
- Paid time

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