Office Administration Assistant

3 weeks ago

London, Canada SignMakers Full time

**About us**

SignMakers has been providing beautiful and effective signage solutions to the Long Term Care and Retirement industry for the past 25 years. We are a small but mighty team, working with customers Canada wide, and growing.

**Responsibilities**
- Directing requests to the appropriate departments, as in production, design, shipping, accounts receivable, etc.
- Feed our CRM software (Insightly ): create and update opportunities, sales process, tasks
- Prepare standard quotes and invoices using Quickbooks software
- Update contacts on Quickbooks, Insightly and Campaigner
- Maintain and organize files, both physical and computerized, ensuring they are easily accessible
- Assist with bookkeeping tasks, including accounts payable/receivable
- Coordinate office supplies, ensuring inventory is stocked and ordering new supplies as needed
- Greet visitors and direct them to the appropriate person or department
- Handle incoming and outgoing mail and packages
- Provide support to other team members as needed

**Skills**

To be successful in this role, you should possess the following skills:

- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Be comfortable using Microsoft Outlook, Excel and Quickbooks or equivalent accounting software
- Excellent clerical skills, including data entry, filing, and record keeping
- Knowledge of phone systems and proper phone etiquette
- Strong attention to detail and accuracy in all tasks performed
- Excellent communication skills, both written and verbal

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Do you have excellent communication skills in English (written and verbal)?

**Education**:

- Secondary School (preferred)

Ability to Commute:

- London, ON N6H 5L6 (required)

Work Location: In person

Expected start date: 2024-03-11

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