Executive Officer

2 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Executive Officer**:
**Primary Purpose**: The Executive Officer (EO) provides executive-level coordination and support within the Vice-President Administration portfolio, with a particular focus on the Information Technology and Financial Operations areas. The role is to support leadership success by providing strategic oversight and leadership of initiatives.

**Nature of Work**: Reporting to leader(s) responsible for the areas of ICT, Finance and Procurement, the executive officer is responsible for working with the AVP, leadership team members and key senior support people across the Administration portfolio to execute key priorities and outcomes. The EO participates in developing strategies, setting priorities, and facilitating decision-making with leadership across the Administration portfolio.

The EO is an adaptable, trusted advisor who assists the AVP and leadership teams, ensures there is collective action upon a prioritized agenda, tracks decisions and action items, and ensures focus on the most critical issues and opportunities. The EO participates in project management, implementation, and reports on performance of objectives, while overseeing daily operations and developing action plans to address inquiries. Key to this role will be the ability to listen and communicate effectively.

The EO advises of emerging political, environmental, or other matters as appropriate based on an extensive understanding of the university’s formal and informal structures and processes. The EO provides a sounding board and practical perspective to support the successful implementation of plans, enhancement of services, and a positive and productive work environment.

The University of Saskatchewan values diversity, and Indigenous engagement is a strategic priority. In support of this priority, the EO will provide leadership in an inclusive team environment which recognizes and supports the importance and value of diversity in achieving the mission of the University. The EO will actively seek out those with diverse cultural backgrounds, perspectives, and experiences to support the mission.

**Accountabilities**

**Strategic Enablement and Project Management**
- ** **Collaborates across the Administration portfolio to ensure that departmental goals and associated services, plans and priorities are aligned with the University’s mission, vision, and values, and institutional goals.
- Coordinates the management and administration of portfolio-wide projects, plans, reports and strategic initiatives, leading projects through a framework to ensure success in achieving outcomes within specific timeframes.
- Analyzes the success of strategic initiatives and recommends review or change when necessary.

**Executive Leadership Support**
- ** **Provides high-level support to the AVP and other leaders by ensuring access to data and information to drive effective decision-making; prepares data, reports, analysis and presentations for the AVP and leadership team.
- Ensures effective meeting planning, coordination, and execution.
- Oversees and coordinates activities which involve input from multiple leaders or cannot be functionally delegated to an individual leader.
- Assists with financial oversight in team decision making.
- Ensures the strategic management of the AVP’s time using an intimate understanding of the priorities, goals, and timelines.
- Works with the Administrative network team within the unit and across the portfolio to ensure professional, effective and efficient coordination and support of the AVP’s office and leadership team.

**Relationship Management**
- ** **Establishes and maintains productive working relationships with key stakeholders within the Administration portfolio and externally.
- Proactively liaises with EOs across the institution to determine priorities and develop integrated solutions, minimizing duplication of effort and expense.
- Acts as a problem-solving resource to others within and outside the AVP’s office to address matters on behalf of the AVP and the leadership team as appropriate.
- Conducts discussions in a respectful manner, that are sincere and fully expressed.

**Communication and Issues Management**
- ** **Develops communications and correspondence, ensuring the appropriate tone is projected. Ensures that portfolio materials prepared for governing bodies are timely and prepared with the highest degree of quality and clarity.
- Liaises with internal communications staff to ensure effective, efficient, and timely communication channels.
- Supports the resolution and completion of complex issues or files, and emerging and unpredictable events.
- Facilitates information sharing to ensure timely and judicious articulation of any issues for which leadership needs to be aware, and/or which a leader alone can address or refer.
- Mitigates risk by ensuring current and relevant university policies, guidelines, processes, collective agreements, and relevant legislation are adhere

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