Administrative Specialist New

2 weeks ago

Ottawa, Canada Sander Geophysics Full time

**_Department_**
- Administration

**_Reports to_**
- Accounting and Administration Manager

**_Location_**
- Ottawa office

In addition to supporting SGL's general operations, the Administrative Specialist is the primary support to the geophysics and the business development teams. This is an in-office role, not remote.

**Responsibilities**:

- Edit and format technical and interpretation reports and proposals in English, French, and sometimes in Spanish;
- Assist with all front office tasks including receiving and directing incoming phone calls, distribution of mail, and welcoming visitors;
- Provide administrative support to Geophysics, Marketing and Engineering departments;
- Liaise with management, diplomatic personnel and field personnel worldwide;
- Act as a backup for the travel coordinator as needed;
- Understand, comply with and promote all company safety precautions and policies including reporting hazards and incidents encountered in daily operations;
- Perform other administrative duties as required.

**Qualifications and Experience**:

- Advanced-level proficiency in LibreOffice/MS Office Suite and Adobe Acrobat;
- Excellent proofreading and writing skills with ability to edit complex documents;
- Excellent written and oral communication skills in English;
- Have a sharp eye for detail and be well organized;
- Two (2) years of related office experience an asset;
- Completion of postsecondary education an asset;
- Previous experience in a legal or technical environment an asset; and
- Ability to communicate in and translate documents in French and/or Spanish considered an asset.

**Benefits**:
SGL is committed to promoting employee wellness and successful work-life balance. Employee benefits include (but are not limited to):

- Comprehensive benefits coverage including health, dental, vision, and paramedical;
- Life insurance;
- Employee and family assistance program;
- Paid vacation, personal leave, and medical leave;
- On-site gym and fitness classes;
- Social gatherings such as BBQs throughout the year; and
- On-site parking.

Sander Geophysics is an equal opportunity employer. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation, contact Human Resources prior to your interview. Please note that only applicants selected for an interview will be contacted. We thank all applicants for their interest.

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