Finance Manager

2 weeks ago

Burnaby, Canada Pacific Assistance Dogs Full time

**BE YOU.** WITH US.

We serve communities that are greater and stronger because of their diversity. What makes YOU different is worth both celebrating and cultivating.

PADS is committed to equality across race, gender, sexual orientation, age, religion, identity, ability and experience. We invite you to bring your whole self to our team, helping us to change lives, one dog —and person—at a time.

ABOUT **PADS**

PADS is proud to be a member of Assistance Dogs International and an active one - participating in leadership capacities across the industry so that our work in Canada does not only benefit our own teams, but programs around the world.

At our core, the PADS Team is about connection: building relationships that have the power to transform both lives and communities.

These connections are woven between PADS leadership, staff, donors, mission, life-changing dogs, and incredible clients. Their work ensures each tiny puppy can grow from wee superhero to blue-vested certified assistance dog and that each team receives career long support. These dogs get up each day to make this world a little easier for those that need a helping paw.

**BACKGROUND**

ABOUT THE **ROLE**

**The Finance Manager analyzes and implements PADS financial and administrative plans and activities. This role reports to the Executive Director and supervises staff and volunteers who provide support for PADS’ finance and administration activities. This is a full-time position, in a hybrid work from home/office arrangement with room for advancement.**

**Finance and Accounting 50%**
- Maintaining current knowledge of developments and legal requirements in the field of not-for-profit governance filings, accounting, and records management.
- Responsible for daily accounting operations including accounts payables and receivables, postings and loading back up for annual audits.
- Payroll & Benefits processing and record keeping of staff employment records.
- Prepare monthly cheque runs, direct deposits and EFT Payments
- Prepare all financial reporting, budgeting, forecasting and manage cash flow.
- Prepare and analyze monthly financial results and report findings and recommendations to the Executive Director
- Monthly finance meetings with Executive Director and Board of Director’s Finance & Audit Committee.
- Implementing and monitoring budgets, operating accounts, designated funding and related records, including recording and coding of financial transactions
- Complete monthly bank reconciliation and create year end paperless backup.
- Preparing and submitting all societies regulatory filings including but not limited too annual reports for BC and Alberta, Board of Director updates, bylaws, AGM reporting, corporate filings
- Reviewing, analyzing, reporting variance in revenue and expenses, generating income statements, YTD & Monthly comparisons, quarterly and expenditure reporting each month
- Produce annual budgets and projections for all programs, regions and overall PADS budget.
- Liaising with outside auditors conducting audits of PADS financial records
- Maintain daily bank account login and status updates for bank balances, transactions, investments, and Visa credit availability.
- Download General Bank account transactions daily for Accounts Receivable. AR is sent to the Donor Care Coordinator to complete donation transactions and prepare to create part of the paperless audit backup for the donation.
- Download General Bank account transactions daily for Accounts Payable. AP is processed and paperless audit backup loaded to SharePoint.
- Finance Manager follows all PADS 2023 Paperless Accounting Process and Protocols related to accounts payable and accounts receivables.

**Governance 10%**
- Prepare and submit monthly reporting PST, RRSP,
- Quarterly reporting and backups for WCB Alberta and BC
- Prepare Annual reporting for Employer Health Tax EHT
- Annually update and renew Insurance policies for both commercial and directors’ liability insurance.
- Ensure financial reporting is compliant with Assistance Dog International (ADI) accreditation requirements.
- Track staffing hours worked, benefits, WCB, RRSP and percentage allocations for budget and year-end audits.
- Applications for gaming licenses and submit final gaming reporting for all events.
- Prepare and draw monthly gaming grant funds for department specific fund reporting and maintain appropriate documentation.
- Prepare year end gaming summary report and filings, as well as subsequent random gaming audits by the gaming policy and enforcement branch.
- Create and manage gaming fund allocations for expenses, draws, licenses and grant transactions daily to provide PADS with a report of allowed funds for draws and to create backup for year-end gaming summary reporting.
- Prepare, analysis and complete process and protocols for ongoing daily receivables and expenditures and ensure audit back CRA compliance in all Accounting related activities.
- Prepare and sub

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