Program Assistant

2 months ago


Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P16060**Posting Title**
- Program Assistant**Classification**
- Band 6**Location**
- Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)**
- Saskatchewan Polytechnic Saskatoon Campus**Building**
- Saskatoon Campus, Ave. W.**Other Building**

**Date Posted**
- 11/12/2024**Closing Date**
- 11/20/2024**JIQ #**
- 40090**Start Date**
- 11/12/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $28.82 - $34.44 hourly rate**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Monday - Friday, 8:00am-4:30pm, full-time hours, 5/4 work pattern**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- This position is accountable to the Community Services Program Heads and provides administrative assistance to ensure the effective operation. Specific duties include the following:
1. Provide general administrative assistance and office management.
2. Provide steno support services for meetings.
3. Type, proofread, photocopy, fax and file various documents.
4. Coordinate and prioritize daily/weekly/monthly schedules for the Human Services Program Heads including appointments and travel arrangements.
5. In collaboration with the Human Services Program Heads, review and interpret budget reports and provide clarification for discrepancies.
6. Take the lead role with the preparation of workshops and/or presentations.
7. Develop, organize and maintain filing systems for student development- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. A recognized Office Administration or Business Certificate, or an equivalent combination of training and experience.
2. Three years’ experience in an administrative assistant position.
3. Training and/or experience in the taking and transcribing of minutes.
4. Basic working knowledge of budget and accounting procedures and administrative financial reporting.
5. Training and/or experience at the advanced level in the use of word processing (eg MS Word) and at the intermediate level in the use of MS Outlook, Excel and PowerPoint.
6. Excellent interpersonal and communication (listening, oral, written) skills.
7. Ability to produce high-quality work while under tight timelines and changing priorities.
8. Ability to exercise sound judgment in handling highly confidential/sensitive information or material.
9. Ability to work with mínimal supervision.
10. Demonstrates valuing diversity.**Desired QSA


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