Pcas24-013- Administrative Assistant, Legal
3 weeks ago
At Peel CAS, our mission is to protect children and strengthen families & communities through partnership. We are currently seeking the following professional to join our team:
**Job Title**: Legal and Disclosure Administrative Assistant
**Department**: Legal Services
**Location**: Peel CAS, 25 Capston Dr. Mississauga, Ontario
**Application Deadline**: February 28, 2024
**Hourly Grade**: 12 Union ($30.61 - $37.86)
SUMMARY OF DUTIES & RESPONSIBILITIES
The Legal and Disclosure Administrative Assistant (Flex) performs all administrative functions associated with the work of Legal Advice Services Branch, including but not limited to the following principal responsibilities:
PRINCIPAL RESPONSIBILITIES
LEGAL ADMINISTRATIVE ASSISTANT
- Files documents with court as needed.
- Assists with maintaining the administrative portion of the legal file in the Child Protection Information Network (CPIN) and the physical file, including but not limited to opening and maintaining up to date files, updating child's legal status and appearance dates, ensuring that all material and correspondence is available by either scanning or sending to scan and attach team; ensuring that the CAS and court record is identical.
- Reviews, formats and edits draft documents prior to sending to Legal Counsel for finalization;
- Assists with service of court documents electronically and by mail and/or arranges for child protection workers or process servers to complete such service.
- Assists with the preparation of procedural documents for review and finalization by legal counsel.
- Drafts Court Orders for review and approval by parties; Once approved, submits to court for issuing and distributes to parties
- Commissions affidavits in accordance with the Commissioner for Taking Affidavits Act
- Schedules Court dates with Trial Coordinator as required.
- Prepares correspondence on legal files as required.
- Assists with the closing of legal files in the various databases
- Scans and uploads various documents to the CPIN legal file;
- Provides coverage to other Legal Administrative Assistants in their routine tasks, as needed
DISCLOSURE ASSOCIATE
- Supports the legal department with all information and records requests;
- Assists with processing access and disclosure requests and correspondence as directed by the Information Management & Disclosure Manager.
- Assists with preparing information for disclosure following prescribed policies, guidelines, procedures, legal requirements, legislation and timelines. Uses judgement in balancing the right of access with the protection of personal and other confidential information in accordance with the Act, and Regulations and Orders of the Information & Privacy Commissioner, while ensuring that specific provisions of the Acts such as notification requirements are met. Works in collaboration with the Information Management & Disclosure Manager to prepare disclosure summary letters.
- Acts as a support to staff regarding disclosure related policies and processes in consultation with the legal counsel.
- Perform other duties as required
The Legal Disclosure Administrative Assistant (Flex) is responsible for one or more of the above areas and will also provide coverage in all areas as required
JOB SPECIFICATIONS/COMPETENCIES
1. Knowledge of the Child, Youth and Family Services Act and other legislative standards, as they relate to the delivery of service within the Legal Advice Services Department
2. Knowledge of the Rules of Civil Procedures and the Family Law Rules
3. Working knowledge and experience in other relevant legislation such as Personal Health Information Protection Act (PHIPA), and the Personal Information Protection and Electronic Documents Act (PIPEDA) and Orders of Information and Privacy Commissioner, especially orders pertaining to the CAS
4. Demonstrated analytical and problem solving skills, and attention to detail. Sound judgement and ability to handle matters of a confidential and / or sensitive nature.
5. Excellent written and verbal communications skills in order to initiate correspondence and liaise with other staff, external legal counsel, the Courts, other CAS's and other organizations
6. Strong organizational skills to manage a varied workload establish priorities and deal with a variety of competing deadlines.
7. Demonstrated ability to exercise initiative, deal with multiple priorities and demonstrate sound judgment
9. Class G license and access to a vehicle on a daily basis.
11. Bilingual in French and English is an asset.
QUALIFICATIONS
- Successful completion of a College Certificate / Diploma in Legal Administration, Court and Tribunal Administration and Business Administration or approved equivalent combination of education and experience;
- 2 to 3 years of related experience in handling confidential, personal and sensitive information
- Other educational and personal qualifications together with experience that, in the opinion of the Chief Counsel, constitute adequate
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